Clinical Coordinator - School of Nursing at The University of Kansas Medical Center

Department

SON Undergraduate Programs

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Academic Program Administration

Position Title

Clinical Coordinator - School of Nursing

Job Family Group

Professional Staff

Job Description Summary

The Clinical Coordinator is responsible for managing and coordinating clinical placements for undergraduate nursing students, including scheduling, site assignments, and student group organization. The role serves as the central point of contact for clinical logistics, ensuring accurate communication with faculty, staff, and external clinical partners. The Clinical Coordinator oversees data tracking, documentation, and system accuracy related to placements and compliance requirements. Overall, the position ensures that clinical experiences are organized, efficient, and aligned with program and regulatory expectations to support student progression.

Job Duties

• Clinical Placement Coordination and Scheduling: Manage end-to-end coordination of clinical placements, including student assignments, scheduling, site placements, and resolving conflicts.

• Stakeholder Communication and Partner Coordination: Serve as the primary liaison with faculty, staff, and clinical partners to ensure clear, timely communication and alignment on placement logistics and expectations.

• Data Management and System Oversight: Maintain accurate data across placement systems, including entry, tracking, reporting, and ensuring data integrity and consistency.

• Roster Management and Student Progression Tracking: Develop and maintain clinical rosters, monitor cohort progression, and ensure alignment with program requirements.

• Preceptor Coordination and Documentation Management: Support administrative aspects of preceptor assignments, including documentation tracking and record maintenance.

• Compliance and Process Management: Ensure clinical placement activities meet internal policies, accreditation standards, and regulatory requirements.

• Reporting and Continuous Process Improvement: Compile placement-related data, support reporting needs, and identify opportunities to improve coordination processes and operational efficiency.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience

• Four (4) years of experience in program coordination, administrative operations, or scheduling in a complex environment. Education may be substituted for experience on a year for year basis.

• Three (3) years of experience managing schedules, calendars, or logistics involving multiple stakeholders. Education may be substituted for experience on a year for year basis.

• Three (3) years of experience working with databases, tracking systems, or data management processes. Education may be substituted for experience on a year for year basis.

Preferred Qualifications

Education

• Bachelor’s Degree in an appropriate discipline such Healthcare Administration or Health Services Administration, Public Health, Higher Education Administration, Business Administration or Management, or Organizational Leadership.

Work Experience

• Two (2) years of experience in higher education, healthcare, or a clinical environment.

• One (1) year of experience supporting clinical placements, internships, or experiential learning programs.

• One (1) year of experience working with compliance, accreditation, or regulatory process.

• One (1) year of experience working with survey tools, reporting, or data analysis.

Skills

• Organization

• Scheduling

• Accuracy

• Data Entry

• Systems Management

• Communication

• Collaborative

• Problem Solving

• Timeline Management

• Multi-tasking

• Data Analysis

• Process Improvement

Required Documents

• Resume/CV

• Cover Letter

Comprehensive Benefits Package

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type

Regular

Time Type

Full time

Rate Type

Hourly

Compensation Statement

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range

$28.20 - $38.35

Minimum

$28.20

Midpoint

$33.17

Maximum

$38.35