Administrative Assistant at The University of Pittsburgh

Administrative Assistant

SHRS-Office of the Dean - Pennsylvania-Pittsburgh - (26004055)

The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is a nationally renowned leader in the field of health care education, research, and clinical practice preparation. With 14 different disciplines related to health and rehabilitative care, SHRS shapes future generations of health care professionals—therapists, counselors, advocates, scientists, providers, and practitioners—trained to serve the needs of all people regardless of background, levels of health, or mobility. We are built on a legacy of academic excellence and innovation and fueled by passionate educators and researchers, allowing us to meet the health care and rehabilitation needs of today and drive meaningful change in the future. Learn how bold moves SHRS. https://www.shrs.pitt.edu/about/how-bold-moves-shrs

Job Summary

Performs administrative and general office support work.

Essential Functions

The Administrative Assistant provides administrative support to the Wellness Pavilion and within the SHRS Office of Community Engagement and Global Health Initiatives.

Primary Responsibilities

• Administrative support for the office
• Manage calendar, schedule meetings
• Wellness Pavilion clinic appointment scheduling
• Manage and organize patient records
• Collaborative scheduling with Alma Illery or other service providers
• Greet and direct patients and visitors at the Wellness Pavilion
• Management of inventory
• Event and program support
• Serve as receptionist to include answering phone and manage visitors to the Wellness Pavilion

Preferred Qualifications

• Experience in community service engagement and/or higher education administration
• Experience managing schedules
• Experience coordinating events
• Exceptional written and verbal communication skills, including the ability to present complex information clearly to varied audiences
• Ability to read and interpret policies and procedures
• Strong organizational skills with a high degree of accuracy and attention to detail

Physical Effort

Moderate physical effort required. May be required to stand/move for several hours at a time. May be required to move objects up to 50 pounds with or without assistance of equipment.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Administrative Assistant I

Job Family

Administrative Support

Job Sub-Family

Clerical

Campus

Pittsburgh

Minimum Education Level Required

High School Diploma/GED

Minimum Years of Experience Required

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday 8:30-5:00

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

TBD Based Upon Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents

Resume

Optional Documents

Not Applicable