Office Administrator at Trane Technologies

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where is the work

Field-based: Work is conducted on-site at customer locations.

Position Summary

The Office Administrator supports daily office operations and ensures a well-organized, efficient, and welcoming workplace. This role provides administrative, facility, and employee support while coordinating communication, office resources, and basic financial processes. The ideal candidate is detail‑oriented, customer‑focused, and able to manage multiple priorities in a fast‑paced environment.

Key Responsibilities

Facility & Workspace Coordination

• Oversee workspace organization, seating plans, and office layout
• Coordinate office maintenance, repairs, and vendor services
• Ensure office safety and compliance with facility guidelines
• Sort and distribute incoming and outgoing mail and packages, Ups and Fedex
• Issue Employee security badges using C-Cure

Financial & Record Management

• Process invoices, expense reports, and basic budgeting tasks
• Manage office records, files, and documentation
• Support purchasing activities for office materials and equipment

People & Team Support

• Assist with onboarding by preparing workspaces, equipment, and orientation materials
• Serve as a point of contact for employees, visitors, and guests
• Answer and redirect incoming calls
• Contribute to Team Konnect, TK United, and Health & Wellness team initiatives by creating event communications and supporting participation

Communication & Coordination

• Manage office‑wide communications and announcements
• Coordinate events, meetings, or travel arrangements
• Liaise with internal teams and external partners

Key Competencies

• Strong telephone, verbal, and written communication skills
• Excellent organization, time management, and multitasking abilities
• Listening skills and a customer service mindset
• Professionalism and ability to handle pressure
• Ability to keep others informed and maintain positive working relationships
• Manage basic office technology
• Experience such as conference room systems, printers, I-Office, C-Cure, Oracle, Coupa, Climate Zone Studio a plus

Minimum Qualifications

• High school diploma or equivalent
• Minimum of five years of relevant administrative or office coordination experience
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
• Must be able to lift and move up to 35 lbs.

$45,400.00 - $96,000.00

Compensation Type

Exception Hourly

Incentive Eligible

No

Sales Commission Eligible

No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive at work and at home

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.

Safety Sensitive Role

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.