Finance Department Administrator at Cleveland Metroparks

Cleveland Metroparks is seeking a Department Administrator to serve as the Finance Department's primary resource for administrative coordination, operational support, and problem‑solving. This position disseminates departmental communications, assists with financial processes, tracks revenue agreements, and supports leadership through reporting, scheduling, and special projects. The role requires strong organizational skills, excellent communication abilities, technical and analytical aptitude, and the capacity to work independently while supporting a collaborative team environment.

Key Responsibilities

Administrative & Departmental Support

• Maintains the CFO's calendar and coordinates departmental schedules and communications.
• Prepares correspondence, reports, and departmental documentation.
• Maintains departmental files, mail processing, supply ordering, and general administrative workflows.
• Coordinates meetings, including scheduling, room reservation and setup, and virtual meeting arrangements.
• Processes travel, reimbursement, and other financial requests.
• Codes departmental P-Card transactions as assigned.

Financial Operations

• Performs financial analysis and reporting tasks as assigned.
• Manages Accounts Receivable (AR), including:
  • Entering and transmitting invoices
  • Following up on outstanding items
  • Training field staff on AR processes
• Researches and records revenue not included in point of sale revenue reports.
• Supports the Budget Manager during peak budget season.
• Supports preparation of the Annual Comprehensive Financial Report (ACFR)
• Assists with procurement processes, including bid coordination.

Board & Treasury Support

• Maintains the AR Aging Report and Investment Ledger.
• Prepares schedules for monthly Board of Park Commissioners meetings.
• Supports treasury functions, including:
  • Coordinating smart safe installations, operational issues, and seasonal scheduling
  • Reviewing monthly cash logistics invoices
  • Handling returned deposit items
  • Overseeing petty cash, special purchase transactions, and change funds
  • Ordering banking supplies
• Supports escrow functions, including check writing and documentation

Additional Responsibilities

• Coordinates with the Legal Department and other internal stakeholders on revenue contracts to ensure accurate invoicing and timely payment.
• Supports purchase card processes, including subscriptions and office supply purchases.
• Performs special assignments such as prevailing wage coordination.
• Provides guidance to Park District employees on department‑specific policies and processes.

Education and Experience

• Associate degree required; bachelor's degree preferred in business administration, accounting, finance, public administration, communications, or a related field.
• Three to five years of progressively responsible administrative experience, or an equivalent combination of education, training, and experience.

Qualifications

• Basic accounting skills and familiarity with financial terms and statements
• Proficiency with Microsoft Office and general computer applications
• Previous experience performing ad hoc financial data analysis
• Strong interpersonal skills and the ability to build effective working relationships
• Excellent written and verbal communication skills
• High accuracy, organization, and attention to detail
• Demonstrated administrative skills, business acumen, and the ability to handle multiple priorities
• Ability to work cooperatively and maintain a mature, professional demeanor
• Ability to manage confidential information with discretion
• Capacity to work independently and take initiative

Work Days: Monday - Friday

Application Deadline: Open until filled