Executive Operations Assistant at OnlineJobs.PH

Executive Operations Assistant (Owner's Right Hand)

Location: Remote (Full-Time)

About Quality Roofing Specialists

Quality Roofing Specialists is a fast-growing roofing company based in Los Angeles, serving both general contractors and homeowners. As we continue to expand, we're looking for an exceptional Executive Operations Assistant who can become the owner's trusted right hand—someone who turns ideas into execution, builds efficient systems, and leverages technology and AI to help the company grow.

This is more than a traditional Executive Assistant role. We're looking for someone who enjoys creating order from chaos, solving problems, improving processes, and ensuring that every important initiative moves forward.

If you're someone who loves taking ownership, driving projects to completion, and finding smarter ways to work, we'd love to meet you.

Your Mission

Your primary responsibility is to help the owner stay focused on growing the business while you drive execution behind the scenes.

You'll transform ideas into actionable plans, coordinate projects across departments, hold team members accountable, improve operational systems, and make sure nothing falls through the cracks.

You'll become one of the most trusted people in the organization.

Key Responsibilities

Executive Support

• Manage the owner's calendar, priorities, meetings, and reminders
• Prepare agendas and track action items
• Organize communications and follow up until commitments are completed

Project Management

• Turn ideas into organized project plans
• Assign ownership and deadlines
• Track progress across multiple initiatives
• Ensure projects move forward without constant supervision
• Remove roadblocks and keep teams aligned

Operations & Process Improvement

• Create, document, and improve Standard Operating Procedures (SOPs)
• Identify inefficiencies and recommend better systems
• Build workflows that improve accountability and execution
• Help scale internal operations as the company grows

Team Coordination

• Coordinate communication between managers and departments
• Keep everyone aligned on priorities
• Ensure deadlines are met
• Follow up consistently until tasks are completed

Marketing & Special Projects

• Assist with marketing initiatives
• Coordinate special projects from planning through completion
• Support new business initiatives and company growth

AI & Automation

• Use AI tools to increase productivity
• Automate repetitive administrative work
• Research and implement new technologies that improve efficiency
• Continuously look for smarter ways to operate

What Success Looks Like

• Projects consistently finish on time
• The owner spends more time growing the business and less time managing tasks
• Communication across departments improves
• Systems become more organized and scalable
• Problems are solved before they become emergencies
• AI and automation create measurable improvements in efficiency

Who You Are

You're someone who naturally takes ownership and gets things done.

You don't wait to be told what to do—you anticipate needs, solve problems, and follow through until the job is finished.

You enjoy organizing complex projects, improving systems, and making businesses run better.

You communicate professionally, think critically, and stay calm under pressure.

Most importantly, you care about results.

Qualifications

Required

• Executive Assistant, Operations Coordinator, Project Coordinator, or Operations Manager experience
• Outstanding organizational and time management skills
• Strong written and verbal communication
• Excellent follow-through and attention to detail
• Ability to manage multiple priorities simultaneously
• Self-motivated and comfortable working remotely
• Strong problem-solving skills
• High level of integrity and accountability

Preferred

• Experience with ClickUp, Asana, Trello, or other project management software
• Google Workspace
• Slack
• Canva
• AI tools such as ChatGPT, Claude, Gemini, or similar productivity platforms
• Experience documenting SOPs and improving business processes

Roofing or construction experience is a plus, but not required.

Compensation & Growth

• Full-time remote position
• Competitive salary based on experience
• Performance-based bonuses
• Significant opportunity for advancement into Operations Leadership
• Work directly with the owner and play a key role in scaling a growing company

How to Apply

To help us identify candidates who pay attention to detail, please follow these instructions carefully.

• Put "Execution Matters" at the top of your application.
• Submit your resume.
• Include a 2–3 minute video introducing yourself.
• Tell us about a process you improved and the impact it made.
• Explain how you've used AI to increase productivity or improve efficiency.
• Close your application with a brief note about your personal core values.

We're not looking for someone who simply completes tasks.

We're looking for a trusted partner.

Someone who thinks ahead, takes ownership, builds systems, solves problems, and becomes the owner's true right hand.

If that sounds like you, we'd love to hear from you.