ASSOCIATE DIRECTOR at Essex County College

Position Details

Classification Information

Unit

Job Status

FLSA

Position Information

Position Title

ASSOCIATE DIRECTOR

Reports To

Director

Faculty Discipline

N/A - Not Applicable

Faculty is eligible for Tenure Track?

Funding Source

Functions and Responsibilities

Job Summary

Under the supervision of the Bursar, the Associate Director is responsible for supervisory and the day-to-to-today functions of the Bursar’s Office.

Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and throughout the duration of employment.

Compensation: This position offers a competitive starting rate ranging from $72,000 – 80,000

Join a collaborative, mission-driven college community dedicated to student success and academic excellence

Supervisory Role

Oral and written supervision is received from the Bursar or Senior Comptroller. The Associate Director may supervise professional staff, support staff and student workers.

Duties & Responsibilities

1. Assist with managing the accounting control functions within the Bursar Office.

2. Perform duties in the absence of the Bursar.

3. Supervise and train staff and students in the daily aspects of the Bursar Office

4. Perform reconciliation of the WEC Bursar Office and coordinate the daily delivery of receipts to bank in accordance with college regulations.

5. Perform daily reconciliation of incoming institutional funds, ensure that funds are credited to proper general ledger accounts and deposited into proper bank accounts in accordance with college regulation.

6. Supervise refund processing in accordance with college procedures.

7. Perform the draw down return and monthly reconciliation of Federal Title IV funds and prepare and submit reports to the Finance Department.

8. Audit and reconcile petty cash monthly in accordance with college regulations.

9. Prepare and maintain monthly tuition receivable and tuition waiver reports.

10. Assist with establishment and maintenance of internal control and audit of the account receivable functions.

11. Assist with the implementation of Bursar operating procedures.

12. Perform audit of the tuition receivable and coordinate the release of various communications regarding tuition balances due, deadline dates and related correspondence.

13. Coordinate drop and notification of students dropped from active course rosters due to no show status. Maintain appropriate records regarding drop data.

14. Maintain strict confidentiality and security of student records.

15. Prepare routine, special and ancillary reports as required.

16. Perform other related duties as required.

Physical Requirements

Additional Requirements

1. This individual will have primary assignments at both the West Essex and Main campuses.

2. Valid NJ Driver’s Licenses.

3. Must have a car for transportation, which will include the reimbursement of travel expenses.

Minimum Qualifications

Experience (number of years), Knowledge and/or Abilities

1. Master’s degree.

2. Professional auditing and/or accounting experience.

3. Experience managing account receivable.

4. Demonstrated knowledge of modern practices and procedures used in financial management, especially accounts receivable and accounting

5. Demonstrated ability to use computerized accounting systems.

6. Ability to exercise critical human relations skills in establishing and maintaining effective working relationships with college employees and in providing quality customer service.

7. Working knowledge of the Fair Debt Collection Act and applicable state and federal laws pertaining to collections.

8. Excellent communication skills, both orally and in writing.

9. Ability to work in a multi-cultural environment.

Education Requirements

Master’s Degree

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

1. Three or more years of professional auditing and/or accounting experience.

2. Three or more years managing accounts receivable.

3. Supervisory experience.

4. Demonstrated knowledge of computerized record maintenance and management, preferably the Banner System.

Education Requirements

Master’s Degree

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Posting Details

Posting Information

Open Date

07/13/2026

Open Until Filled

No

Close Date

08/28/2026

Special Instructions Summary

Equal Employment Opportunity Statement

Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

Optional Documents

• Transcripts

• Letter of Recommendation (minimum of 3)

• Reference Letters (2 to 3)