Accounts Receivable Officer at Essex County College

Position Details

Classification Information

Unit

Professional Association

Job Status

Full Time

FLSA

Exempt

Position Information

Position Title

Accounts Receivable Officer

Reports To

Director

Faculty Discipline

N/A - Not Applicable

Faculty is eligible for Tenure Track?

Funding Source

Functions and Responsibilities

Job Summary

Under the supervision of the Director of Bursar or designee, the Accounts Receivable Officer is responsible for managing the maintenance and control of student tuition receivables.

Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and throughout the duration of employment.

Compensation: This position offers a competitive starting rate ranging from $41,000 – 51,000

Join a collaborative, mission-driven college community dedicated to student success and academic excellence

Supervisory Role

Oral and written instructions are received from the Director of Bursar or designee. The Accounts Receivable Officer may supervise professional and support staff, and student workers.

Duties & Responsibilities

1. Manage and audit cashier’s receipts daily. Reconcile cash receipts to Banner Finance system and ensure general ledger journal entries are prepared accurately for non-Banner receipts.

2. Manage and maintain cashier’s change funds to begin daily operations, and replenish such change funds during the day, as required.

3. Research and resolve payment discrepancies.

4. Manage, reconcile and prepare daily Consolidation Proof sheet detailing receipts and revenue from various institutional sources reconciling Banner system entries to the general ledger. Deliver proof and journal entries to the Comptroller or designee for further processing and reconciliation.

5. Prepare bank deposit slips for the deposit of college receipts from various sources of institutional funds. Coordinate the daily delivery of college receipts to the bank in accordance to college regulations.

6. Reconcile monthly petty cash funds.

7. Manage the posting of third party, agency and out of county billings and chargeback payments to student accounts. Maintain an accurate and up to date billing system.

8. Communicate with payers to ensure payment. Analyze student accounts and return all non-compliant or overpayment to payer.

9. Perform monthly reconciliation of all third parties, agencies, and out of county chargeback billings to the general ledger. Prepare billing agency reports monthly.

10. Prepare year-end agency reports for fiscal year reporting.

11. Maintain strict confidentiality and security of student, staff and client records.

12. Prepare routine, special and ancillary reports as required.

13. Perform other related duties as required.

Physical Requirements

Additional Requirements

Minimum Qualifications

Experience (number of years), Knowledge and/or Abilities

1. Bachelor’s degree or

2. Associate’s degree plus a minimum of five years of experience in a Bursar or student accounts environment.

3. Experience in accounting or bookkeeping.

4. Working knowledge of computer software applications, preferably the Microsoft Office suite of applications.

5. Demonstrated ability to work effectively with diverse academic, staff and student populations as well as external constituents.

6. Demonstrated ability to work with students and provide quality customer service.

7. Excellent interpersonal skills.

8. Ability to communicate effectively, orally and in writing.

9. Ability to work in a multi-cultural environment.

Education Requirements

Bachelor’s Degree

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

1. Bachelor’s degree in accounting, Business Administration or related area.

2. Five or more years of experience in accounting or bookkeeping.

3. Experience in collections.

4. Working knowledge of the Fair Debt Collection Act and applicable state and

federal laws.

5. Demonstrated knowledge of computerized record maintenance and management, preferably the Banner system.

Education Requirements

Bachelor’s Degree

Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)

Posting Details

Posting Information

Open Date

07/15/2026

Open Until Filled

No

Close Date

08/05/2026

Special Instructions Summary

Equal Employment Opportunity Statement

Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

Optional Documents

• Online Portfolio Address

• Transcripts

• Letter of Recommendation (minimum of 3)