Administrative Assistant (Remote) at Torentify

About the Company

Blueprint Technologies is a technology solutions firm headquartered in Bellevue, Washington, with a strong presence across the United States. The company helps organizations unlock business value by leveraging innovative technology solutions that connect strategy, products, services, and execution. With expertise spanning multiple industries, Blueprint fosters a collaborative, diverse, and growth-oriented culture where employees work alongside industry experts to solve complex business challenges and deliver exceptional customer outcomes.

About the Role

The Administrative Assistant IV provides high-level administrative support to senior leaders within a global enterprise sales organization. This role is responsible for managing executive calendars, coordinating domestic and international travel, overseeing expense reporting, and supporting business operations across a virtual global team. The ideal candidate is highly organized, proactive, detail-oriented, and experienced in supporting senior executives within large enterprise environments. Location: Bellevue, Washington, United States (Primarily Remote)

Responsibilities

• Executive Calendar Management
• Manage complex executive calendars while ensuring alignment with organizational priorities.
• Coordinate meetings across multiple time zones and global teams.
• Schedule and prioritize executive appointments, business reviews, and leadership meetings.
• Resolve scheduling conflicts while maintaining executive productivity.
• Monitor calendar changes and communicate updates to stakeholders.
• Ensure seamless coordination of executive schedules and commitments.
• Travel & Logistics Coordination
• Coordinate domestic and international travel arrangements for senior executives.
• Book flights, accommodations, ground transportation, and related travel services.
• Support visa application processes and international travel documentation when required.
• Adjust travel plans quickly to accommodate schedule changes.
• Prepare detailed travel itineraries for leadership.
• Coordinate logistics for business trips and executive travel requirements.
• Financial & Expense Administration
• Prepare, review, and submit executive expense reports accurately and on time.
• Review invoices, financial statements, and related documentation.
• Maintain accurate financial records supporting administrative operations.
• Assist with expense reconciliation and reporting.
• Ensure compliance with organizational expense policies.
• Support administrative financial processes as required.
• Administrative & Meeting Support
• Provide comprehensive administrative support to senior leadership.
• Manage records, correspondence, reports, and confidential documentation.
• Prepare meeting agendas and supporting materials.
• Coordinate conference calls, virtual meetings, and video conferences.
• Organize off-site meetings, events, catering, and logistical arrangements.
• Order office supplies and perform general administrative duties.
• Operational Support & Collaboration
• Collaborate with executives, business leaders, and cross-functional teams.
• Handle confidential business information with professionalism and discretion.
• Support operational efficiency across a global enterprise sales organization.
• Manage multiple priorities while meeting tight deadlines.
• Proactively identify administrative improvements and workflow efficiencies.
• Contribute to a collaborative, customer-focused, and high-performing work environment.

Qualifications

• High school diploma or GED.
• 8–10 years of experience in administrative or executive administrative roles.
• Extensive experience supporting senior executives within enterprise organizations.
• Strong expertise in executive calendar management.
• Experience preparing and managing executive expense reports.
• Advanced proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience using Microsoft enterprise tools and business applications.
• Strong knowledge of Excel functions, including PivotTables and VLOOKUPs.
• Excellent verbal and written communication skills.
• Outstanding organizational and multitasking abilities.
• Exceptional attention to detail and accuracy.
• Ability to work independently while managing multiple priorities.
• Strong problem-solving and time management skills.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Skills

• Experience supporting Microsoft executives or similar enterprise leadership teams.
• Familiarity with Microsoft internal systems and processes.
• Experience planning corporate events and executive meetings.
• Experience coordinating off-site meetings and employee engagement activities.

Pay range and compensation package

• Primarily remote work environment with occasional on-site meetings and events.
• Medical, dental, and vision insurance.
• Flexible Spending Account (FSA).
• 401(k) retirement plan.
• Competitive paid time off.
• Parental leave.
• Professional development and career growth opportunities.

Equal Opportunity Statement

Blueprint Technologies is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. Qualified applicants are considered for employment without regard to race, color, age, disability, sex, gender identity or expression, sexual orientation, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, citizenship, or any other status protected by applicable law. Reasonable accommodations are available throughout the application process for qualified individuals with disabilities.