Administrative Assistant at ID Logistics

Responsibilities

Provide direct administrative support to members of the Operations

Team, including meeting coordination and travel arrangements

Manage all types of daily communications to ensure professional,

accurate and timely response and appropriate prioritization; direct information to the correct point of contact and correspond internally and externally

Data Entry of job requisitions in Simple VMS for Staffing partners

Maintain and organize digital and physical filing systems for operational documents, reports, and records

Track and update records on company's Corporate Social Responsibility

(CSR) to ensure the site remains compliant

Input and maintain data related to operations, logistics, inventory, and vendor records

Assist with managing vendor relationships, purchase orders, invoice processing and expense reports

Manage the set-up of access badges in the system, maintain

Receptionist system ensuring all visitors are registered and acknowledge and follow site Safety/GMP requirements

Coordinate or support engagement events for the site

Support leadership with site audits

Additional research & special projects as needed

Follow corporate and site-specific Good Manufacturing Practices and report noncompliance when observed.

Observe all company safety rules and assist in enforcement as appropriate.

Other duties as assigned.

Schedule

Monday - Friday 8:00AM - 4:30PM (must be flexible to

support business needs)

Compensation: $25.00

Benefits

Non-Exempt

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Medical, Dental, Vision

401K with matching program

STD, LTD

Vacation and sick time

Requirements

3+ years of experience in an administrative role, preferably within a

manufacturing, logistics, or warehousing environment

Proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as

other web-based programs and video conferencing

Must be able to adapt procedures, processes, and techniques to align

with the business needs

Excellent organizational, problem-solving, and follow-up skills, and the

ability to effectively handle multiple priorities while working under

minimum supervision

Professional demeanor and sound decision-making to communicate

professionally and maintain a high degree of confidentiality

Collaborative team player with proactive approach; ability to take initiative

Effective interpersonal and listening skills, telephone etiquette, superior

oral and written communication skills, proofreading skills and attention to detail

Attention to detail and a proactive approach to problem-solving

Bachelor's degree in business or related field preferred or equivalent

experience

Working knowledge of Concur

Req Benefits: ID Logistics offers a generous benefits package for eligible associates to include 401K with match, Health, Vision, Dental and vacation and sick time, among other competitive benefits. Compensation is determined based on several factors, including but no