ADMINISTRATIVE HEARINGS CLERK (DEPARTMENT OF ADMINISTRATIVE HEARINGS) - AFSCME 3696 at Cook County Offices Under the President

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Under general supervision, performs a variety of specialized tasks to provide clerical support to an independent central panel of Administrative Law Judges authorized to conduct administrative proceedings for County departments, agencies, boards, and commissions. Assists Administrative Law Judges with the adjudication process of violations for the Departments of Revenue, Building and Zoning, Environmental Control, Animal Control, Public Health, Cook County Sheriff, and Forest Preserve District. Assists with maintaining Administrative Hearing records and files of revenue, taxes, licenses and permit fees collected under each revenue, tax, license or permit measures. Performs other duties as assigned.

Minimum Qualifications

• High School Diploma or G.E.D. Certificate is required.
• Two (2) of full-time clerical / administrative work experience is required.

Candidates who are contacted will be required to produce original required documents (e.g., current driver’s license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee). Candidates will be notified of how to submit required documents.

• Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.

Knowledge, Skills, and Abilities :

• General knowledge of legal terminology and other court related documents.
• Knowledge of correct language usage, punctuation and grammar, and their proper application to business forms, letters, and technical records. Knowledge of technical and legal terms and their proper spelling, where applicable.
• Skill in the use of Microsoft Office Suite.
• Skill and accuracy in the control, organization, and maintenance of files and records.
• Good communication skills; ability to gather information from others and make inquiries; ability to convey information and explain or describe basic office policy and procedure to others in person or by telephone.
• Skill in exercising sound judgment relative to problem solving and referring problems in the appropriate manner.
• Skill in the operation of standard office equipment.
• Good attention to multifarious detail, ability to proof, verify, and edit complex data, transcribe and cross reference data from CRT screen and documents. Ability to follow-up in a thorough and timely manner relative to unresolved business.
• Ability to understand and carry out instructions, written and verbal, and accurately relate such instructions in full or part to others.
• Ability to coordinate several tasks and perform well under pressure, plan, and conduct multiple assignments within specified time frame / deadlines; ability to fill in for and perform the duties of lower level clerical staff as needed; ability to relieve higher level clerical or secretarial staff.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

VETERAN’S PREFERENCE

When applying for employment with Cook County Government, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time. To take advantage of this preference a Veteran must:

• MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
• IDENTIFY THEMSELVES AS A VETERAN ON THEIR EMPLOYMENT APPLICATION BY ANSWERING YES TO THE QUESTION “Are you a military veteran?”
• ATTACH A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING. IF YOU HAVE MULTIPLE DD 214S, 215S, OR NGB 22S, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 911) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 911).

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact ***email_hidden***

VETERAN MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS AT TIME OF INTERVIEW.

Group and Voluntary Benefits Offered

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan and Deferred Compensation Program
• Employee Assistance Program
• Paid Holidays, Vacation, and Sick Time
• You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

http://www.cookcountyrisk.com/

Salary: $25.148 Hourly

The County has a hybrid work environment which allows employees telecommuting and flexible scheduling options.

• This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.

Falsification of any information in the application process will result in disqualification, dismissal after hire, and/or placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. For current County employees, such falsification may result in discipline, up to and including termination, and placement on the County’s Ineligible for Rehire List for a period of two (2) or five (5) years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment - Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (d)

EEO Statement

Cook County Government is an Equal Employment Opportunity (“EEO”) employer. Cook County prohibits illegal discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, source of income, housing status, military service or discharge status, gender identity, genetic information, or any other protected category established by law, statute or ordinance as further defined in Chapter 44. Human Resources, Article II. Personnel Polices, Section 44-53 of the Cook County Code of Ordinances and Chapter 42. Human Relations, Article II. Human Rights, Section 42-35 of the Cook County Code of Ordinances.

NOTE: As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.

Please contact [email protected] for inquiries about this position.

• Must be legally authorized to work in the United States without sponsorship.

Social Media Disclaimer

The County’s hiring process is governed by the Cook County Employment Plan which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions. The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the County’s hiring decision. Cook County officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County - Office of the Inspector General. If the Cook County Inspector General sustains allegations of Political Reasons or Factors being considered, Cook County will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable.