Program Specialist - Facilities (non-permanent, 18-month assignment) at Seattle Colleges

Opportunity Description

Seattle Central College is looking to hire a Program Specialist in the Facilities department

Salary Range for this position is $62,748.00 to $82,428.00 annually.

Opportunity is open until filled, first review of materials will begin August 17, 2026.

Position Summary

Help shape the environment that supports student success. As the Facilities Program Specialist, you will lead key business operations for Seattle Central College's Facilities Department, managing budgets, procurement, contracts, capital project support, asset management, reporting, and compliance. Serving as a trusted resource and advisor, you will analyze financial and operational data, resolve complex challenges, and drive improvements that enhance facilities services and operations across the college. This is an excellent opportunity for a collaborative professional who enjoys problem-solving, process improvement, and making a meaningful impact on campus operations.

This position is Full-time non-permanent, not to exceed 18 months and with the possibility to transition into regular/permanent status, working 40 hours per week, Monday through Friday, primarily 8am to 4:30pm.

This position works 100% of the time on-site

This position is governed by a collective bargaining agreement with representation by WFSE.

We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Competitive Pay Rates

Promotional Opportunities

Great Medical, Dental, and Retirement plans

Paid Sick and Vacation Leave

Transportation benefits

Tuition Waivers

PEBB Wellness Plan

Washington State Employee Assistance Programs (EAP)

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures

• Attached current Resume

• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees.

What you will be working on

• Lead and enhance critical Facilities business operations, overseeing budgeting, procurement, contracting, capital project support, asset management, work-order reporting, and compliance functions that support the college's physical environment.

• Serve as a trusted advisor and key resource, providing expert guidance, consultation, and training to Facilities staff, campus partners, contractors, vendors, and consultants to ensure effective operations and service delivery.

• Help shape department operations and service excellence by interpreting policies and regulations, developing procedures and workflows, and implementing practices that promote accountability, efficiency, and customer service.

• Drive continuous improvement initiatives by analyzing operational challenges, identifying opportunities, and implementing solutions that strengthen Facilities programs, processes, and outcomes.

• Provide financial stewardship for Facilities programs and projects, managing budgets and expenditures, monitoring financial performance, identifying trends, and supporting informed decision-making.

• Ensure financial accuracy and accountability by overseeing complex transactions, contract documentation, vendor payments, and procurement activities that support departmental and institutional goals.

• Transform data into actionable insights, researching and analyzing financial and operational information to develop reports, recommendations, and strategies that support leadership decision-making.

• Support projects that shape the campus environment, coordinating administrative and financial activities for capital improvements, renovations, deferred maintenance, and other infrastructure initiatives.

• Promote responsible resource management by coordinating asset and inventory programs that ensure accurate records, effective controls, and long-term stewardship of college resources.

• Build partnerships across the college by representing Facilities on committees, workgroups, and strategic initiatives, fostering collaboration and advancing departmental and institutional objectives.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Bachelor¿s degree and two (2) or more years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government; OR four (4) or more years of responsible administrative experience, including managing and advising on budgets and expenses, in a related field

• Demonstrated experience administering budgets, analyzing and reconciling financial information, and preparing financial or operational reports.

• Demonstrated experience interpreting and applying policies, procedures, regulations, or administrative standards and providing technical guidance to staff or program participants.

• Demonstrated experience coordinating projects or services involving multiple stakeholders, evaluating program needs, developing procedures, and recommending process improvements or issue resolution.

• Demonstrated proficiency with Microsoft Office, including Excel and Word, and experience using enterprise financial, procurement, work-order, or computerized maintenance management systems. Experience with PeopleSoft or a comparable system is preferred.

• Demonstrated ability to organize complex work, establish priorities, exercise independent judgment, communicate effectively, and maintain accurate and confidential records.

• Demonstrated ability to work respectfully with people from diverse educational, cultural, and professional backgrounds and contribute to an inclusive work and learning environment.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, receive and interpret data, and prepare various materials

• Ability to exchange information with supervisor, lead, co-workers, and students

• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion

• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, hair texture or protective hairstyles, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, gender expression, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of ¿bullying¿ behaviors, including ¿cyber bullying."

Students, employees, and applicants at Seattle Colleges can reach the Title IX Coordinator or ADA/Section 504 Coordinator for questions about discrimination, harassment or grievance procedures.

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant¿s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.