RFP Coordinator/Manager at SchooLinks

SchooLinks is one of the fastest growing SaaS companies, and the number one college and career readiness platform, changing the way school districts unleash their students’ potential.

Districts and states buy through formal procurement, which means the RFP is often our first and most consequential impression. The RFP Manager owns that process end to end: deciding which opportunities are worth pursuing, running each proposal to an on-time, high-quality submission, and keeping our proposal content library sharp so every response starts from our best material.

This is a high-ownership role for someone who thrives on deadlines, moves fast without dropping details, and treats a submitted proposal as a scoreboard, not a checkbox. You'll work across sales, leadership, and finance, and you'll be the single point of accountability for every proposal that leaves the building. Win rate and on-time submission rate are yours to move.

Responsibilities

• Opportunity Qualification
• Maintain the RFP inbox at inbox zero, triaging and logging every solicitation the day it arrives.
• Qualify opportunities against clear go/no-go criteria and surface the ones worth pursuing
• Working the Proposal
• Coordinate the response across sales, leadership and finance, keeping everyone accountable to their piece.
• Own the deadline. Build the timeline backward from submission and make on-time delivery non-negotiable.
• Write clear, persuasive, compliant proposals that answer exactly what's asked.
• Complete required forms and attachments, directly or by pulling answers from the right people.
• Own communication with procurement throughout the process, submitting questions, tracking addenda, and chasing outstanding answers.
• Maintaining the Document Library
• Keep all template and boilerplate content current, so every proposal starts from vetted material.
• Manage all FOIA (public records) requests, coordinating with legal as needed.

What Success Looks Like

• The RFP inbox is at zero and every opportunity has a documented, defensible go/no-go decision.
• Proposals are submitted on time, every time, with zero disqualifications for missed requirements or incomplete forms.
• Rate of getting to demo stage & win improve over time
• The content library is current enough that any proposal can start from vetted, ready-to-use material.
• Procurement contacts experience SchooLinks as responsive, precise, and easy to work with.

Requirements

• 3+ years managing proposals, bids, or RFP responses, ideally in a B2B, govtech, edtech, or public-sector-facing environment.
• Comfortable using AI tools.
• A strong writer who can turn technical and cross-functional input into clear, persuasive, compliant prose.
• Relentless organization and deadline discipline. You run multiple proposals at once without letting anything slip.
• Comfort driving work across teams and holding people accountable to commitments, including those who don't report to you.
• Sharp judgment on qualification.
• Familiarity with public procurement, government RFPs, and processes like FOIA/public records is a strong plus.
• High ownership and low ego.

Benefits

• 100% health care coverage for Employee

• 401K with company matching
• Dental & Vision
• Parental Leave
• Subsidized gym membership
• Remote work stipend
• Annual team offsite

A reasonable estimate of the base salary range for this position is $70,000 - $90,000 USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant’s skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters.

SchooLinks is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.