Contract Administrator - Construction at Okie Staffing

We are seeking a detail-oriented Contract Administrator to support our client's construction operations by coordinating contracts, bid packages, permits, billing, and project documentation. This position serves as a key liaison between the estimating and accounting departments, ensuring projects move efficiently from bid through completion. The ideal candidate has a construction background, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

• Pay: $23 - $25 per hour (Based on Experience)
• Full-time
• In person

Key Responsibilities

• Assemble and prepare bid packages, including bid bonds, affidavits, and prequalification documents.
• Assist estimators with bid preparation, subcontract administration, and project documentation.
• Prepare and process contracts for execution.
• Obtain required permits, OKIE locates, and process applicable ODOT and municipal documentation.
• Process change orders and maintain accurate project records.
• Coordinate monthly billing for general contractors and project owners.
• Track subcontractor billing, payments, and lien waivers.
• Serve as a liaison between the estimating and accounting departments.
• Maintain organized project files and ensure documentation is completed accurately and on time.
• Provide administrative support to estimators and management as needed.

Requirements

• High school diploma or equivalent required.
• Minimum of five (5) years of verifiable construction industry experience.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with Microsoft Project and Vista by Viewpoint is a plus.
• Accounting software experience is preferred.
• Strong computer skills with the ability to quickly learn new software.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple projects and consistently meet deadlines.
• Positive attitude, strong work ethic, and willingness to learn.
• Ability to work independently while collaborating effectively with a team.

Benefits

This is a temp-to-hire position with the opportunity to become a full-time employee and receive additional benefits upon permanent hire.