HR Assistant Test at Catholic Charities, Archdiocese of New York

1. Provide direct operational support to the Regional Director and ensure smooth operations of the site.

2. Answers telephone, greets visitors and directs inquiries to the appropriate person.

3. Provides information and referral to clients and documents these interactions in the ECM database via the

creation of an electronic file.

4. Completes all client intakes and ensures its timely entry into the ECM database system.

5. Must have the ability to multi-task and complete assignments on a timely basis.

6. Creates Case File records for new clients and maintains Closed case records in an organized and orderly

fashion.

7. Assists with gathering statistics and preparing reports on behalf of the Case Management department and

the other program service areas offered from our location.

8. Maintains knowledge of current programs and services frequently offered at the site and throughout our

network.

9. Respects confidentiality in discussing client, staff, volunteers, visitors and agency matters.

10. Keeps immediate supervisor(s) well informed of any problems and concerns.

11. Maintains a secure environment by managing the flow of visitors and participants to the site.

12. Responsible for ordering supplies as approved by Regional Director.

13. Completes and generates AFPs via the Cognizant portal, on behalf of staff expense reports and approved

vendor payments.

14. Sorts and distributes incoming mail.

15. Handles all copying/scanning and collating functions.

16. Prepares material and sets up for meetings as assigned.

17. Participate in staff meetings and prepare and distribute the meeting minutes.

18. Reports to work as required and on time.

19. Other duties as assigned