Payroll Specialist at Andrew's

Andrews LLC is seeking a detail-oriented Payroll Specialist to join our team. This role is responsible for processing accurate, timely, and compliant weekly payroll across our operating entities, maintaining employee timekeeping records, and serving as a primary point of contact for payroll-related questions from employees and managers.

The ideal candidate is a payroll professional who takes ownership of the payroll cycle, is comfortable working across multiple systems, and understands the importance of accuracy, confidentiality, and compliance in a fast-paced, deadline-driven environment.

What You'll Do

Payroll Processing

• Process weekly payroll, ensuring confidentiality, accuracy, compliance, and timeliness.
• Administer weekly payroll processing activities including payroll validation, audit procedures, earnings uploads, payroll balancing, and payroll submission.
• Review payroll registers and pre-processing reports to ensure employee payments are accurate and compliant.
• Process off-cycle payrolls, final pay requirements, compensation adjustments, bonuses, reimbursements, and retroactive payments.
• Calculate wages, overtime, and prevailing wage/union fringe benefit contributions as applicable.
• Prepare and submit certified payroll and Davis-Bacon reporting.

Timekeeping & Attendance

• Review and verify timesheets, work hours, and job/cost codes across job sites and projects.
• Manage employee timekeeping records, including review of worked hours, leave requests, PTO balances, and attendance exceptions.
• Conduct routine audits of employee timecards, identify discrepancies, and coordinate corrections with managers.
• Run time evaluation processes to update accrued leave balances and ensure employees are compensated accurately based on approved time records.

Deductions, Records & Compliance

• Process wage garnishments, levies, and other court-ordered deductions; administer garnishment orders and maintain supporting records.
• Ensure payroll activities comply with federal, state, and local payroll and benefits regulations.
• Maintain organized, audit-ready payroll records and supporting documentation.

Employee Support

• Serve as the primary point of contact for employee and manager payroll inquiries.
• Support direct deposit changes, tax withholding updates, PTO balance requests, payroll deductions, reimbursements, and general payroll questions.
• Review and approve employee self-service payroll requests and ensure changes are accurately reflected in payroll systems.

Reporting & Reconciliation

• Update and maintain payroll spreadsheets.
• Generate monthly payroll-related reports, including vacation accrual reports, payroll distribution reports, and retirement-related reporting.
• Participate in payroll reconciliations and support accounting month-end and quarter-end activities.
• Partner with HR, accounting, and project management to reconcile labor costs by job/project.
• Coordinate quarterly and year-end payroll and tax filings.

Systems & Process Improvement

• Support Paylocity payroll operations by maintaining accurate employee data and troubleshooting payroll or timekeeping issues.
• Partner with Human Resources and payroll vendors to resolve system issues affecting payroll processing.
• Participate in training initiatives, process improvements, and documentation updates to improve payroll accuracy and efficiency.

What You Bring

• Prior experience processing multi-site or multi-entity payroll, ideally in construction, trades, or a project-based environment.
• Working knowledge of certified payroll and Davis-Bacon/prevailing wage reporting requirements.
• Experience with Paylocity, or comparable payroll/HRIS and timekeeping systems.
• Familiarity with wage garnishment, levy, and court-ordered deduction processing.
• Strong understanding of federal, state, and local payroll compliance requirements.
• Excellent attention to detail and accuracy under deadline pressure.
• Strong written and verbal communication skills; comfortable serving as a point of contact for employee and manager inquiries.
• High level of integrity and discretion when handling confidential payroll and employee information.
• Experience supporting month-end/quarter-end payroll reconciliations is a plus.

What You Get

• Health, dental, vision, and life insurance
• Health savings account (HSA)
• 401(k) with 4% company match
• Paid time off and paid holidays
• Short-term and long-term disability
• Schedule: Monday - Friday, Full-time, In Office
• Weekly Pay
• $68,000 - $71,000 DOE

What Success Looks Like

In this role, success means payroll that runs accurately and on time, every cycle — clean timekeeping records, discrepancies caught and resolved before they become problems, and employees who trust that their pay is right. You'll be expected to take ownership of the weekly payroll cycle, proactively identify and correct issues, and become a dependable resource for employees, managers, and the accounting team alike. You'll play a direct role in making sure every employee across our job sites and projects gets paid accurately and on time. This is a strong opportunity for a payroll professional who wants hands-on experience across payroll processing, timekeeping, compliance, and cross-functional collaboration with HR and accounting.

Job Type: Full-time

Department: Payroll / Accounting

Reports To: Controller