Pre-Bid Coordinator at VFP, Inc.

Job Summary

Serves in an entry-level role reviewing/interpreting customer-provided specifications and drawings, collecting pricing, recording in VFP systems, and preparing vendor quotes. This position aids the estimating team in bidding new business and requires the ability to handle multiple tasks to meet customer-mandated time schedules.

Essential Job Functions

• Assists in the bids and proposals process to estimate costs and prepares detailed vendor quotes prior to estimation.
• Determines material quantities required for total job cost. This is accomplished using tables and data established within the department and obtaining quotations from suppliers and/or subcontractors.
• Checks and confirms that customer specifications and drawings align with vendors’ returned quotes.
• Creates pre-bid folders and verifies quotes accuracy prior to submittal in Worldox.
• Coordinates with engineering as necessary to determine compliance with state building codes prior to estimation.
• Interacts with sales team as needed to resolve discrepancies during the review process.
• Maintains adherence to company policies and safety standards.
• Interacts with management, marketing, production, and engineering as required.
• Performs other necessary duties as assigned by Bids and Proposals Manager.

Qualifications

• High School Diploma or equivalent
• Four-year degree (preferred)
• 2-4 years of relevant office or administrative experience (preferred)

Experience, Competencies And Education

• Excellent written and organizational skills
• Ability to multi-task and manage workload to meet customer mandated deadlines
• Ability to coordinate a high level of activity under a variety of conditions and constraints
• Knowledge of construction and/or power distribution is helpful

Salary Range: $21.85- $25.30 hourly

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