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Administrative Assistant: Finance & Risk Management - St. Louis, MO #5939591

Company: Drury Hotels

Date: 01/12/2019

Category: Hotels / Lodging

City: St. Louis, MO

Basic Function

The Administrative Assistant provides administrative support duties for the department, as outlined below. The team member collects, reviews and analyzes data and prepares reports, charts, budgets and other presentation materials. He/She will respond to routine inquiries from external or internal sources with own correspondence or other messaging. Schedules and coordinates meetings, travel and other activities. May be responsible for creating reports and distributing on a regular schedule. In addition, acts and maintains a high standard of integrity, service, and hospitality at all times to promote the Drury culture with co-workers, vendors & customers.

Job Duties

  1. Provide support to Finance & Risk Management Department; CFO, Risk Manager and Director of Security. Assist Executive Assistant of Department in achieving departmental goals/deadlines.

  2. Responsible for general administrative tasks including typing, filing, emailing, coordination of department schedules/meetings. Dictation preparation (no shorthand required).

  3. Maintain daily follow-up file (reminders) for all Supervisors.

  4. Work with hotel level managers on a daily basis regarding various team member issues relating to worker’s compensation matters, guest related issues, etc.

  5. Responsible for maintaining several reporting systems online; Work Comp reports, various monthly insurance reports in Excel, Motor vehicle records, etc.

  6. Download and maintain surveillance video relating to hotel/guest incidents.

  7. Prepare monthly/quarterly PowerPoint presentations as requested for meetings and presentations.

General Knowledge, Skill and Ability

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires ability to take written and verbal direction and to clearly speak and read English. Requires ability to relate to the public and co-workers in a warm, friendly manner contributing to a hospitable environment. Requires ability to give attention to detail and to handle multiple tasks simultaneously and efficiently. Requires a thorough knowledge of Company policies and procedures as they relate to job responsibilities. Requires ability to maintain effective working relationships with vendors and service providers. Must be proficient with use of Microsoft Office software and have the ability to do data entry with efficiency and accuracy. Must have the ability to work efficiently and independently.

Must be at least 18 years of age.

Education and/or Experience:

A high school diploma or equivalent with some college or technical school coursework is preferred and minimum of three (3) years of job-related experience. Experience in Excel formula writing and data analysis is required.

Knowledge and Skills:

Proficiency in or knowledge of a variety of computer software applications, especially Excel, PowerPoint and Microsoft Word software. High level of interpersonal skills to handle sensitive and confidential situations and documentation.

Ability to operate most standard office equipment.

Keen attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

Good to excellent spelling, grammar and written communication skills.

Excellent telephone and oral communication skills.

Ability to maintain a high level of confidentiality.

Mental and Physical Requirements

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the team member is required to sit the majority of the time while working. Use hands to touch, handle and feel and reach with hands and arms. The team member is required to walk and stoop, kneel, crouch, or crawl. The team member must regularly lift and / or move up to 10 pounds and occasionally lift and/or move up to 35 pounds.

Working Environment

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is typical of an office environment.

EOE Minorities/Females/Protected Veterans/Disabled

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