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Administrative Assistant (Vice President) - Legal - Atlanta, GA #7009718

Company: Home Depot

Date: 11/09/2019

Category: Chemicals / Petro-Chemicals

City: Atlanta, GA

POSITION PURPOSE


This position will provide specialized administrative support to Vice President and department. They will perform a broad range of administrative duties to support the daily business operation including planning and scheduling meetings, managing customer inquiries, reviewing documents and planning events. This role requires the ability to take initiative, analyze many factors and use judgment to make informed decisions. They must be able to manage access to confidential business, associate, and candidate information. This role requires excellent communication with all levels of staff whether in person, via email or over the telephone.


MAJOR TASKS, RESPONSIBILITIES AND KEY ACCOUNTABILITIES


  • Administrative Duties: Manages Officer calendar, processes expenses, handles correspondence, including typing and drafting emails, memos, and presentations. Compiles information for weekly, monthly, quarterly, and yearly reports. Manages the department budget.


  • Project Coordination: Attends conference calls and meetings to note action items and creates and manages follow-up with appropriate parties. Organizes, prioritizes and coordinates multiple internal and external work activities with the ability to meet deadlines.


  • Event Planning: Coordinates and executes internal and external events; including securing locations, handling logistics, meeting set up and catering as needed.


  • Travel Planning: Arranges travel and all accommodations for both domestic and international travel including but not limited to: Passport/visa requirement if necessary, booking flights, hotel, local transportation and provide comprehensive and detailed itineraries. May on occasion arrange travel for leader s direct reports or internal/external business partners.

NATURE AND SCOPE


  • May coordinate and distribute assignments to leader s direct reports and below officer level Administrative Assistants within the departments.


  • Duties are broad in nature and require the exercise of sound judgment related to assignments.


  • Typically has no direct reports.

ENVIRONMENTAL JOB REQUIREMENTS


Environment:


  • Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

Travel:


  • Typically requires overnight travel less than 10% of the time.

MINIMUM QUALIFICATIONS


  • Must be eighteen years of age or older.


  • Must be legally permitted to work in the United States.

Education Required:


  • The knowledge, skills and abilities typically acquired through the completion of a high school diplomas and/or GED.

Years of Relevant Work Experience: 5 years


Physical Requirements:


  • Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Preferred Qualifications:


  • Associate degree is preferred.


  • Previous experience supporting senior level management, preferably within a large corporate, professional environment.


  • Ability to work well under pressure with composure.


  • High-level proficiency in Microsoft Office suite of products.


  • Proven ability to manage projects and work under pressure.


  • Strong teamwork skills and a strong ability to offer suggestions to improve processes.


  • Ability to work collaboratively with others.


  • Ability to be flexible and adaptable in response to changing priorities and needs.


  • Strong relationship management skills.

Knowledge, Skills, Abilities and Competencies:


  • Ability to prioritize and take initiative.


  • Ability to demonstrate assertiveness and confidence as needed.


  • Ability to work independently as well as part of a team.


  • Excellent interpersonal skills and positive demeanor.


  • Demonstrated ability to communicate effectively.


  • Demonstrate ability to write and compose correspondences (including typing on a computer or other tools)


  • A strong work ethic with excellent organizational skills.


  • Significant attention to detail and follow up capabilities.


  • Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.


We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.


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