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Stock Plan Administration Manager - Redwood City, CA #7617840

Company: Guardant Health

Date: 09/17/2020

City: Redwood City, CA

Employment type: Full-time

Company Description

This role works out of our Headquarters in Redwood City, CA. Due to the Covid 19 Pandemic Guardant Health has temporarily classified this role as ‘working from home status’, meaning as duties apply this role the person will be expected onsite a few days a week.

We will fully return onsite at HQ when it is determined safe to do so.

Guardant Health is a leading precision oncology company focused on helping conquer cancer globally through the use of its proprietary blood tests, vast data sets, and advanced analytics. The Guardant Health Oncology Platform is designed to leverage our capabilities in technology, clinical development, regulatory and reimbursement to drive commercial adoption, improve patient clinical outcomes, and lower healthcare costs.

In pursuit of our goal to manage cancer across all stages of the disease, Guardant Health has launched two liquid biopsy-based tests, Guardant360 and GuardantOMNI, for advanced-stage cancer patients, and is developing programs for recurrence and early detection, called Project LUNAR. Since its launch in 2014, Guardant360 has been used by more than 5,000 oncologists, over 40 biopharmaceutical companies, and all 27 of the National Comprehensive Cancer Network centers.

Job Description

We're looking for an experienced and proactive individual to join our team to lead an manage Stock Administration. In this role, you'll have the opportunity to support the administration of our global equity program while contributing to the development of a dynamic and growing team. You'll bring your previous corporate paralegal and global stock administration experience, and your passion for excellent customer service, to all levels of our team as we scale to new heights.

  • Ensure set-up of equity award system (Schwab) correctly reflects data provided by the People team;
  • Enter all grants of stock-based compensation into equity award system, ensuring that all parameters of awards are correctly entered;
  • Ensure new grants are communicated to participants and accepted, as necessary;
  • Serve as a resource for participants' questions about all equity awards, including vesting, expiration, exercise, and sale of shares;
  • Manage employee stock purchase plan, including settlement and release of shares twice / year;
  • Manage the overall quarterly calendar of various stock admin related activities with inputs from People and Finance. Provide monthly reports to heads of Legal, Finance & People teams;
  • Coordinate and reconcile all related SEC reporting under Section 16 to the Securities Exchange Act of 1934, as amended;
  • Manage trading window notifications per Insider Trading Compliance Policy and regularly update our insider list;
  • Manage the annual proxy reporting needs related to director and executive officer awards;
  • Tracking of non-standard awards (e.g., Performance-Based Awards) and coordination with Finance team for expense recognition and release;
  • Manage the option pricing process with valuation model approved by Finance;
  • Manage the relationship with outsourced service providers, and develop a transition plan, as necessary;
  • Advocate for continual process improvement;
  • Provide general corporate paralegal support on such topics as domestic and foreign subsidiary management, mergers & acquisitions, and corporate governance compliance;
  • Project management with the ability to manage simultaneous projects in an efficient and timely manner; and
  • Working closely under the supervision of responsible attorney, and exercise independent judgment in escalating issues within broadly defined practices and policies.


  • Paralegal certification, four-year degree or equivalent experience
  • 8+ years of experience at a high-quality law firm, in-house position or both;
  • Certified Equity Professional certification preferred;
  • Experience with U.S. federal and state taxation relating to equity compensation and general knowledge of global taxation; and
  • Understanding of accounting standards relating to equity compensation.

Critical Skills

  • Advanced skills in MS Office Word, Outlook, Excel, PowerPoint, and SharePoint;
  • Ability to anticipate activities and take proactive action with little or no direction;
  • Ability to work on multiple tasks with demanding or competing deadlines;
  • Exceptional interpersonal and communication (oral and written) skills;
  • Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions;
  • Exceptional analytical, organizational, and project management skills with strong attention to detail;

Additional Information

All your information will be kept confidential according to EEO guidelines.

Employee may be required to lift routine office supplies up to 20 lbs and use office equipment. Majority of the work is performed in a desk/office environment; however, there may be exposed to high noise levels, fumes, and biohazard material in the laboratory environment. Ability to sit for extended periods of time.

Guardant Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

To learn more about the information collected when you apply for a position at Guardant Health, Inc. and how it is used, please review our Privacy Notice for Job Applicants.

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