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Call Center Representative I - Oklahoma City, OK #7665809

Company: State of Oklahoma

Date: 10/16/2020

City: Oklahoma City, OK

Employment type: Full-time

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APPLICATION INSTRUCTIONS:


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Submit cover letter and resume to applicants@tax.ok.gov


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  • Indicate which particular position you are applying for in the subject line of the email.

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Call Center Representative I


\\nSalary: $29,152.20


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GENERAL FUNCTION


\\nThe call center is often the first point of contact for taxpayers seeking information regarding their agency accounts.� Representatives serve as a subject matter expert regarding Oklahoma tax laws and responsibilities include providing assistance to taxpayers by answering questions and trouble-shooting.� Daily contact involves communication with taxpayers and other agency staff via phone calls and electronic communications.


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This is the basic level of this job family where employees are assigned responsibilities for performing entry level work in a training status to build their skills in providing services and assistance to clients and customers.� In this role they will be assigned tasks which involve responding to routine inquiries, providing information, and advising customers on various policies and procedures.�


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TYPICAL FUNCTIONS


\\nThe functions performed by employees in this job family will vary by level, but may include the following:


\\n•�Answer incoming calls, review and analyze requests for information, and resolve customer complaints and problems.


\\n•�Interpret statute, rules and procedures, and other components of Oklahoma tax code to inform customers of their options.�


\\n•�Assist taxpayers with technical/navigational issues related to the agency's self-service online portal.


\\n•�Provide excellent customer service to the taxpayers of Oklahoma.


\\n•�Route calls when escalated or issues may not be resolved by representative.


\\n•�Participate in agency projects as needed.


\\n•�Reviews and analyzes requests for information and clarification of laws, policies, and procedures; conducts interviews in person or over the phone to clarify issues concerning filing requirements, due dates, registration procedures, and similar matters; completes research of laws and rules as needed to respond to specific inquiries.


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  • �Customer Service: Appropriately address internal and external customer issues while respecting business needs.

\\n•�Result Driven: Identify the correct response to taxpayer inquiries while meeting required call center metrics.


\\n•�Decision Making: Evaluate relevant data and aspects of situations and make appropriate decisions.


\\n•�Accountability: Accept responsibility for actions with honesty and integrity while remaining committed to agency success.


\\n•�Teamwork: Promote a team atmosphere of respect for all team members; work well with co-workers and leadership.


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COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES


\\n•�Knowledge of


\\no�Basic accounting methods and principles


\\no�Various tax laws and policies


\\no�Forms and methods used to report taxes


\\no�Office practices and procedures, including the maintenance of records


\\no�Business arithmetic, spelling, punctuation and grammar


\\no�Interview techniques and methods for conducting research


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  • �Ability is required to

\\no�Read, interpret, and apply various laws, rules, and regulations concerning various types of taxes to find resolution for individual issues


\\no�Use computers in reviewing, analyzing, and calculating tax liabilities,


\\no�Understand various types of business records and documents


\\no�Exercise independent judgment and provide prompt service


\\no�Establish and maintain effective working relationships with others


\\no�Communicate effective, both orally and in writing, and with difficult or irate customers


\\no�maintain a professional demeanor in all situations


\\no�multi-task, set priorities and manage time effectively


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  • �Skills in

\\no�Strong computer skills;


\\no�Exceptional attention to detail;


\\no�Exceptional interpersonal skills;


\\no�Strong verbal communications skills, along with active listening abilities.


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MINIMUM QUALIFICATIONS


\\nEducation and Experience requirements at this level consist of:


\\n•�One (1) year of experience as a customer service representative or similar positions within a call center environment, PLUS one (1) year of bookkeeping or accounting


\\n•�OR an equivalent combination of education and experience.


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PREFERENCE STATEMENT


\\nPreference may be given to applicants who are proficient with Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint and Teams.


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SPECIAL REQUIREMENTS


\\nTelework may be required based on the needs of the agency, division, and section.� If applicable, applicant must be willing and able to BOTH work on-site and telework at an off-site location, generally in the applicant's home.� Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.


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Employment with the Oklahoma Tax Commission offers benefits, which include medical, dental, life, disability and vision insurance, medical and health care reimbursement programs, retirement plan, deferred compensation plan, paid holidays, and longevity payments. Employees are provided a benefit allowance to spend toward their benefits. Employees earn three weeks annual and three weeks paid sick leave in the first year of employment.


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The Oklahoma Tax Commission is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.


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All applicants must be legally authorized to work in the United States without visa sponsorship.


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NOTES


Please read instructions carefully and include all required documents when you submit your application.


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\\nNo additional information will be accepted after the application has been submitted.


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Conclusion


Veteran's Preference Points Apply only for initial appointment in the Classified Service.


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xqttzadavcxcbszsqyautyfrbst
Locations","address":{"@type":"PostalAddress","addressCountry":"USA","addressLocality":"Oklahoma City","addressRegion":"OK","postalCode":"73105","streetAddress":"2401 North Lincoln Boulevard"}},"validThrough":"2020-10-29T23:59:00-07:00"}

Introduction


APPLICATION INSTRUCTIONS:


Submit cover letter and resume to applicants@tax.ok.gov



  • Indicate which particular position you are applying for in the subject line of the email.


Call Center Representative I


Salary: $29,152.20


GENERAL FUNCTION


The call center is often the first point of contact for taxpayers seeking information regarding their agency accounts. Representatives serve as a subject matter expert regarding Oklahoma tax laws and responsibilities include providing assistance to taxpayers by answering questions and trouble-shooting. Daily contact involves communication with taxpayers and other agency staff via phone calls and electronic communications.


This is the basic level of this job family where employees are assigned responsibilities for performing entry level work in a training status to build their skills in providing services and assistance to clients and customers. In this role they will be assigned tasks which involve responding to routine inquiries, providing information, and advising customers on various policies and procedures.


TYPICAL FUNCTIONS


The functions performed by employees in this job family will vary by level, but may include the following:



  • Answer incoming calls, review and analyze requests for information, and resolve customer complaints and problems.
  • Interpret statute, rules and procedures, and other components of Oklahoma tax code to inform customers of their options.
  • Assist taxpayers with technical/navigational issues related to the agency's self-service online portal.
  • Provide excellent customer service to the taxpayers of Oklahoma.
  • Route calls when escalated or issues may not be resolved by representative.
  • Participate in agency projects as needed.
  • Reviews and analyzes requests for information and clarification of laws, policies, and procedures; conducts interviews in person or over the phone to clarify issues concerning filing requirements, due dates, registration procedures, and similar matters; completes research of laws and rules as needed to respond to specific inquiries.
  • Customer Service: Appropriately address internal and external customer issues while respecting business needs.
  • Result Driven: Identify the correct response to taxpayer inquiries while meeting required call center metrics.
  • Decision Making: Evaluate relevant data and aspects of situations and make appropriate decisions.
  • Accountability: Accept responsibility for actions with honesty and integrity while remaining committed to agency success.
  • Teamwork: Promote a team atmosphere of respect for all team members; work well with co-workers and leadership.

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES



  • Knowledge of

o Basic accounting methods and principles


o Various tax laws and policies


o Forms and methods used to report taxes


o Office practices and procedures, including the maintenance of records


o Business arithmetic, spelling, punctuation and grammar


o Interview techniques and methods for conducting research



  • Ability is required to

o Read, interpret, and apply various laws, rules, and regulations concerning various types of taxes to find resolution for individual issues


o Use computers in reviewing, analyzing, and calculating tax liabilities,


o Understand various types of business records and documents


o Exercise independent judgment and provide prompt service


o Establish and maintain effective working relationships with others


o Communicate effective, both orally and in writing, and with difficult or irate customers


o maintain a professional demeanor in all situations


o multi-task, set priorities and manage time effectively



  • Skills in

o Strong computer skills;


o Exceptional attention to detail;


o Exceptional interpersonal skills;


o Strong verbal communications skills, along with active listening abilities.


MINIMUM QUALIFICATIONS


Education and Experience requirements at this level consist of:



  • One (1) year of experience as a customer service representative or similar positions within a call center environment, PLUS one (1) year of bookkeeping or accounting
  • OR an equivalent combination of education and experience.

PREFERENCE STATEMENT


Preference may be given to applicants who are proficient with Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint and Teams.


SPECIAL REQUIREMENTS


Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to BOTH work on-site and telework at an off-site location, generally in the applicant's home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.


Employment with the Oklahoma Tax Commission offers benefits, which include medical, dental, life, disability and vision insurance, medical and health care reimbursement programs, retirement plan, deferred compensation plan, paid holidays, and longevity payments. Employees are provided a benefit allowance to spend toward their benefits. Employees earn three weeks annual and three weeks paid sick leave in the first year of employment.


The Oklahoma Tax Commission is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.


All applicants must be legally authorized to work in the United States without visa sponsorship.


NOTES


Please read instructions carefully and include all required documents when you submit your application.


No additional information will be accepted after the application has been submitted.


Conclusion


Veteran's Preference Points Apply only for initial appointment in the Classified Service.




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