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Executive Assistant - Louisville, KY #7795125

Company: iHeartMedia, Inc.

Date: 01/14/2021

City: Louisville, KY

Employment type: Full-time

Current employees and contingent workers click here to apply and search by the Job Posting Title.


iHeartMedia Stations


Job Summary:


Assists top-level executive(s) by providing secretarial and administrative support, frequently involving confidential matters.


Responsibilities



  • Managing EEO and Public File.
  • Acting as the point of contact among executives, employees, clients.
  • Uploading required documents in a timely manner for Public File.
  • Greeting guests and ensuring CDC protocols are followed before they enter our facilities.


  • Hospitality function for live performance studio events, High touch client contact.
  • Mailing out prizes to listeners 2 to 3 times a week.
  • Picking up mail and assisting with deliveries.
  • Receptionist desk duties including ordering supplies and making sure we are in compliance with the CDC guidelines.


  • Working with building management personnel.
  • Supporting the local advisory boards for the KY-IN Metro Area.
  • Handling expenses and travel for Senior Management.

Qualifications



  • Proficiency in Microsoft Office suite, social media platforms and search tools
  • Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, corporate reporting and financial systems
  • Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus
  • Basic accounting knowledge a plus
  • Trustworthy when dealing with confidential and private matters
  • Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
  • Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
  • Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
  • Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
  • High degree of collaboration with all levels in the organization
  • Can work independently without close supervision
  • Excellent analytical and decision-making skills
  • Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
  • Ability to multi task in a fast-paced environment

Work Experience



  • 1-3 years' experience as Executive Assistant
  • Media experience preferred

Education



  • 4-year college degree preferred

Certifications



  • None required

Location


Louisville, KY: 4000 One Radio Dr S, 40218


Position Type


Regular


The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.


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Current employees and contingent workers click here to apply and search by the Job Posting Title.


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