Executive Assistant - #9720502

At Pharos, we welcome people who are open, committed, respectful, and fun. We embrace new ideas and differences. We look for people who bring their whole self because we value diversity and inclusion. We encourage everyone to learn and discover continually.

The role of Executive Assistant to the CEO is a critical position within our organization, aimed at providing dedicated administrative support to our Chief Executive Officer. This role requires an individual with exceptional organizational skills, strong communication abilities, and the capacity to maintain a high level of discretion while managing a variety of tasks and responsibilities. The primary objective of this position is to facilitate the efficient functioning of the CEO's office, allowing them to focus on strategic leadership and decision-making.

Pay Range : USD $21.50 - $23.00 per hour.

Location : This role is a hybrid role in the San Jose California area and may require some occasional travel. Fully remote will be considered for an exceptional candidate outside of the San Jose area and there will be some required travel for any fully remote employee in this role.

Required Experience :

• 3 years of Administrative Assistant experience in a professional office environment
• 1 year of Executive Assistant experience
• 1 year of experience taking meeting minutes and notes, or completion of a note taking course, or two years of regularly taking comprehensive notes for college or high school classes

Key Deliverables :

• Calendar Management : Effectively manage the CEO's calendar by scheduling and prioritizing appointments, meetings, and events
• Communication Management: Serve as the central point of contact for the CEO, screening and managing emails, phone calls, and correspondence, demonstrating a high degree of confidentiality
• Meeting Support: Prepare meeting materials, agendas, and presentations for the CEO , a ttend key meetings, take minutes, and follow up on action items to ensure smooth execution
• Project Assistance: Collaborate with and support the CEO on various projects and initiatives, including conducting research
• Deliverable Oversight: Methodically document and monitor two-way deliverables with members of the CEO's executive team and others , proactively issuing reminders for deadlines, to ensure the timely progress of projects and initiatives that involve the CEO as a stakeholder
• Strategic Support: Offer support in long-term planning, goal-setting , and tracking key performance indicators, aligning activities with the CEO's strategic vision

Competencies crucial to success in this role:

• Microsoft Office
• Note Taking
• Task Tracking
• Calendaring
• Project Management
• Customer Service
• Negotiation
• Data Analysis

Soft skills crucial to success in this role :

• Critical Thinking
• Prioritization
• Problem Solving
• Excellent Written and Verbal Skills
• Conflict Resolution
• Time Management
• Strategic Planning
• Influence and Collaboration

About Pharos:

As a leader in print management, Pharos makes printing more secure, cost-effective, and user-friendly while reducing its environmental impact for many of the world's largest global brands. With a forward-thinking mindset, we are committed to providing better print management solutions for the cloud and for our clients with unique needs. As an innovator in print management for over 30 years, Pharos is proud of our history of thinking differently and moving the industry forward with many game-changing technologies.

With our award-winning print management software and services, we help corporate enterprises, government agencies and universities all over the world to make print the way it should be secure, cost-effective, and sustainable. Many of the largest and most recognized global brands, including three of the world's largest banks, rely on Pharos to secure and optimize their office printing environment.

Pharos offers a competitive wage of USD $21.50 - $23.00 per hour, commensurate with experience and education. We have GREAT benefits including medical, dental, vision, life & AD&D, short- & long-term disability insurance, as well as 401K with match, flexible work hours, an open PTO plan, and collaborative team environment. Join us!

EOE/Minority/Female/Veteran/Disabled/Sexual Orientation/Gender Identity

This job description does not form part of a contract of employment although you are required to meet. the expectations it sets out. This list of accountabilities, skills and competencies is not exhaustive, and may, from time to time, be amended by the Company in writing or verbally.

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