Assistant Facilities Manager

Specific Duties / Essential Job Functions: (Other duties may be assigned.)

· Monitor and maintain staffing levels with the assistance of the local Human Resources Department.

· Ensure that future schedules are complete (days off, vacations, etc.)

· Ensure all call-offs are covered.

· Manage daily schedules and accommodate increased/decreased client staffing requests.

· Manage employee lunches and breaks.

· Manage the No-Fault Attendance Policy

· Communicate with Client representatives on a frequent basis regarding operations.

· Maintain daily shift report for managers.

· Perform basic administrative and payroll functions (as required).

· Maintain communication with other Shift Managers/Supervisors to maintain optimum staffing levels.

· Effectively coach, counsel and discipline employees.

· Work with Safety Quality Manager to ensure the safety, security, and quality of the operation.

· Set positive, professional example for workforce.

· Ensure supervisor and front-line employee compliance with all safety, security, compliance and quality standards and procedures established by the Company, by our Clients, and by regulatory authorities.

· Establish and maintain effective communication and working relationships with passengers, co-workers, shift coordinators, supervisors, managers, etc.

· Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities.

· Miscellaneous duties as assigned

• Works with vendor contracts and changes to contracts to ensure compliance with initial contract terms and conditions.
• Measures and monitor contracts' compliance with the specifications, scope of work, terms and conditions, and other deliverables.
• Performs contract monitoring, invoice review and approval prior to escalation to Operations Manager for final dispensation.
• Review existing contracts with suppliers and vendors to ensure on-going feasibility.
• Assists Operations Manager to manage the business and legal aspects of the contract over the full acquisition life cycle.
• Collaborates with all parties to ensure clarity on deliverables and schedule.
• Source and engage reliable suppliers and vendors.
• Builds and maintains long-term relationships with vendors and suppliers.
• Perform risk assessments on potential supply and service contracts and agreements.

Requirements

• Bachelor's degree in business administration, supply chain management, property managment or biopharmaceutical manufacturing preferred.
• Minimum of 1 years’ experience in contracts and procurement
• Experience using computer-based work request or procurement management system and tools such as Corrigo and SAP
• In depth knowledge of reviewing contracts, invoicing, and negotiation terms.
• Proficient in MS Office Suite (Word, Excel, Outlook, and Smartsheet)
• Multi-tasking and time management skills with the ability to prioritize tasks.
• Highly organized and detail oriented
• Management and leadership skills
• Excellent analytical and problem-solving skills