Senior Contract and Budget Associate - #9825735

We are PrimeVigilance (part of Ergomed PLC), a specialised mid-size pharmacovigilance service provider established in 2008. We are proud to have achieved global organic growth year after year, with staff based across Europe, North America and Asia all covering services within: Medical Information, Pharmacovigilance, Regulatory Affairs and Quality Assurance. 

PrimeVigilance provides first class support to our small to large pharmaceutical and biotechnology partners maintaining long lasting relationships and has become one of the global leaders in its field. We cover all therapy areas including medical device. 

We love investing in our staff by providing an excellent training and development platform. We value employee experience, well-being and mental health and we acknowledge that a healthy work life balance is a critical factor for employee satisfaction and in turn nurtures an environment from which a high-quality client service can be achieved. 

Come and join us in this exciting journey to make a positive impact in patient’s lives. 

• Works closely with the operations team to determine the scope for complex work orders and/or change orders and prepares the applicable budget.
• Drafts complex work orders and change orders with the information received from operations and/or commercial team.
• Acts as a client contact on various mid to large-sized opportunities.
• May independently manage a specific client account for the department.
• Manages contracts ensuring compliance with company policies and may lead the communication with Legal, Finance, Operations and Sales for the resolution of contract issues.
• Ensure all contractual documents and budgets undergo quality check and review.
• Liaise with Project Managers, Finance and Project Analyst to investigate budget variances. Initiate and/or review proposed contract modifications and negotiate or refer to other internal departments for review as appropriate.
• Provide regular updates to the Director of Contracts on the current status of all contract negotiations.
• Builds renewal budgets to extend the term of existing contracts.
• Maintains Salesforce records on the status of all assigned contracts.
• Ensures all fully executed contracts are distributed to the relevant parties.
• Uploads all contracts and corresponding budget files to the contracts SharePoint using the agreed folder structure and file naming convention.
• Independent oversight of the contracts mailbox to cover for vacation periods.
• Leads change within the department with oversight e.g. drafting a new process guide and providing solutions to problems raised.
• May act as a mentor/job coach to Contracts Associates. 
• Works independently and under time pressure to meet tight deadlines.
• Must be able to manage workload and prioritise activities to ensure timely completion of assignments.

• Ideally a bachelor’s degree in Life Sciences, Business Management, Finance or similar.
• A minimum of 2-4 years of work experience in a similar industry.
• Strong initiative to learn.
• Strong English written and oral communication skills.
• Significant experience of using Microsoft Word and Excel to an intermediate level.
• Proven ability to work well under pressure, managing multiple projects simultaneously to meet deadlines.
• Ability to build and manage professional relationships and communicate with senior leaders.
• Salesforce experience is desirable but not essential.

Our Offer:

• Competitive salary
• Dynamic team of colleagues in a fast-growing company – possibility for your quick career growth
• Multicultural environment, English as a company language
• Strong emphasis on personal and professional growth
• Working in a supportive and friendly team
• Employees may work remotely.