Administrative Assistant (3-5 years) - #9827744
Capleo Global
Date: 2 weeks ago
City: Cambridge, MA
Contract type: Full time
Job Title: Administrative Assistant
Location: 450 Kendal Street, 3rd floor, Cambridge, MA 02142
Shift: Mon Friday 8:00 am 5:00 pm
Duration: 12 Months
Your Key Responsibilities Will Include
Process interview scheduling transactions including but not limited to the following:
Support candidate communications.
Schedule interviews in Workday and Outlook.
Schedule seminars and recruiting activities (as appropriate)
Assist candidates with travel authorization as needed.
Supporting and managing a positive candidate experience.
Additional Support/Expectations
Create and edit documents, databases, spreadsheets, etc.
Identify innovative techniques to increase productivity across the team.
Handle additional administrative support or special projects as assigned by the supervisor.
Adapt to change quickly as the Indianapolis Administrative Services Center (ASC) Leadership Team rolls out guidance and tools for streamlining administrative work and business partner alignments are adjusted.
Basic Qualifications
High School Diploma or GED.
Minimum of three years of experience in a professional work environment or in administrative/office management/coordinator position.
Fluent in English.
Additional Skills/Preferences
Excellent customer service orientation, team-player attitude, and willingness to assist all groups at the Cambridge/Boston site and in other company sites.
Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.)
Prior Workday experience.
Ability to navigate computerized data entry system or other relevant applications.
Detail-orientated and competent follow-through skills.
Strong interpersonal skills.
Impeccable organizational skills.
Ability to prioritize and seek guidance when multiple and competing priorities arise.
Ability to work independently with a high level of self-management in a dynamic work environment.
Must be able to maintain confidential information and exercise discretion.
Ability to adapt to change and process improvements.
Strong resilience to ambiguous environments.
Strong data and time management skills.
Strong oral and written communication skills.
Location: 450 Kendal Street, 3rd floor, Cambridge, MA 02142
Shift: Mon Friday 8:00 am 5:00 pm
Duration: 12 Months
Your Key Responsibilities Will Include
Process interview scheduling transactions including but not limited to the following:
Support candidate communications.
Schedule interviews in Workday and Outlook.
Schedule seminars and recruiting activities (as appropriate)
Assist candidates with travel authorization as needed.
Supporting and managing a positive candidate experience.
Additional Support/Expectations
Create and edit documents, databases, spreadsheets, etc.
Identify innovative techniques to increase productivity across the team.
Handle additional administrative support or special projects as assigned by the supervisor.
Adapt to change quickly as the Indianapolis Administrative Services Center (ASC) Leadership Team rolls out guidance and tools for streamlining administrative work and business partner alignments are adjusted.
Basic Qualifications
High School Diploma or GED.
Minimum of three years of experience in a professional work environment or in administrative/office management/coordinator position.
Fluent in English.
Additional Skills/Preferences
Excellent customer service orientation, team-player attitude, and willingness to assist all groups at the Cambridge/Boston site and in other company sites.
Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.)
Prior Workday experience.
Ability to navigate computerized data entry system or other relevant applications.
Detail-orientated and competent follow-through skills.
Strong interpersonal skills.
Impeccable organizational skills.
Ability to prioritize and seek guidance when multiple and competing priorities arise.
Ability to work independently with a high level of self-management in a dynamic work environment.
Must be able to maintain confidential information and exercise discretion.
Ability to adapt to change and process improvements.
Strong resilience to ambiguous environments.
Strong data and time management skills.
Strong oral and written communication skills.
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