Sales & Events Coordinator - The Little Nell - #9830003

Owned and operated by Aspen Hospitality, The Little Nell is Aspen's only Five-Star, Five-Diamond, ski-in/ski-out hotel and offers luxury services and unparalleled access to America's most famous mountain town. A Relais & Châteaux resort, the Nell is frequently recognized for its award-winning wine and culinary programs and dedicated service. The property boasts a variety of amenities, including two restaurants, three bars, a wine cellar and a speakeasy. The Little Nell is also home to the new The Nell Spa. During ski season, Nell guests have access to a slopeside ski concierge and numerous winter adventures. In summer months, guests enjoy lush gardens along with off-road adventures, stargazing, fly fishing and mountaintop yoga; plus, a pool, hot tub, and a newly renovated spa and health club. The Little Nell has been acknowledged with numerous awards including being named a Forbes Five-Star hotel since 1995, a AAA Five-Diamond hotel since 1991, a Wine Spectator Grand Award winner since 1997, recognition as one of America’s 100 Best Wine Restaurants from Wine Enthusiast and frequently nominated for its Outstanding Wine Program by the James Beard Foundation. The Nell will debut its first hotel outside of Aspen at Rockefeller Center in New York City in 2026. For more information, visit www.thelittlenell.com or follow @thelittlenell on Instagram, Twitter and Facebook. 

Summary 
The Sales & Events Coordinator handles daily administrative duties for the Events and Sales Department.

Job Posting Deadline 
Applications for this position will be accepted until May 15, 2024.

Essential Job Functions
• Answer phones and transfer to correct persons/departments using 5 star standards
• Use Delphi to create & distribute various reports and banquet event orders
• Use social tables to create diagrams for events
• Manage all internal meetings & events
• Collect & manage all incoming & outgoing mail & packages
• Answer phones for all sales & events managers when needed, takes messages & fields incoming sales leads
• Print welcome cards for VIP sales guests, inputs amenity orders
• Manage shipping needs for the department
• Manage the daily upkeep of banquet event order “master” binder & all relevant information
• Organize and distribute weekly working schedule
• Order foot passes for site tours & events
• Attend banquet event order meetings, build sales kits and menu packets
• Take meeting minutes and distributes to team
• Create menus & items in Delphi and keeps everything up to date each season
• Facilitate contract turnover and communication between client, accounting department & event manager during turnover process
• Inputs deposits & city ledger account numbers into Delphi for all events
• Assist with advance travel plans for sales managers, including but not limited to gift orders, shipping, appointment confirmations, expense reports
• Maintain inventory of office supplies and orders when needed with Director approval and keep office organized & fully stocked of required items
• Assist Director of Events and Director of Sales & Marketing with special requests & projects
• Complete tasks and projects delegated by your managers and assist other departments as business volumes and staff levels demand

• High School diploma required
• College Degree preferred
• Administration experience highly preferred
• Advanced Word Processing and typing skills required
• Strong written and oral English communications
• Working knowledge of Word, Excel and Outlook
• Knowledge of SMS, Delphi, Social tables preferred
• Available Monday-Friday, 8am-5pm year round
• Available to work holidays as hotel demands require

Supervision Given and Received 
Given: This position has no supervisory responsibilities. 
Received: Works under direct supervision of the Director of Events. Tasks are assigned according to specific procedures, and work is checked frequently. Instruction, advice and assistance are readily available.

Work Environment and Physical Demands 
•    Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
•    No adverse or hazardous conditions
•    Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance

Job Benefits
This position is categorized as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.  
•   Health, Dental and Vision Insurance Programs
•   Flexible Spending Account Programs
•   Life Insurance Programs
•   Paid Time Off Programs
•   Paid Leave Programs
•   401(k) Savings Plan
•   Employee Ski Pass and Dependent Ski Passes 
•   Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.  

For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here