Event Coordinator - #9835189

Auberge Resorts


Date: 3 days ago
City: Los Olivos, CA
Contract type: Full time

A Central Coast legend reborn.  From its earliest incarnation in 1886 as a popular stagecoach stop during California’s Gold Rush, to its years as a surreptitious hangout through Prohibition, The Inn at Mattei’s Tavern has long held a fabled place in Central Coast lore. Revered and raucously enjoyed for generations, the beloved landmark is the definitive luxury destination in the Santa Ynez Valley.



The Event Coordinator supports the Senior Event Services Manager and the Director of Food & Beverage and is responsible for supporting the banquet & catering functions. 

  • Perform administrative responsibilities to include banquet event orders, client resumes, event diagrams, lead pre-convention meetings, and planning sites.

  • Act as the liaison for all vendor/supplier related clients needs, (i.e. Audio Visual, Florists, Entertainment, Transportation, Event Planners, Off-site Locations, etc).

  • Supervise the execution of Social Catering and Banquet groups in any & all function spaces.

  • Coordinate the sales efforts between the sales department and catering to ensure proper utilization of function space to yield maximum revenues.

  • Uncover clients’ event needs through a creative approach of selling a vision and experience, with a focus on miscellaneous upsells and room rental capture.

  • Print and distribute BEOs for each event weekly, add Master Account numbers to all Social Event BEOs.

  • Assist with BEO Distribution, 14-Day Calendar and 90 Day Calendar.

  • Support the Banquet Manager in creating & printing menu cards, menus and buffet food labels as need

  • Assist the conference service manager with input of inquiries, leads, activities in Delphi when needed. 

  • Maintain accuracy of any third party diagram software. Ensure diagrams are standard in client proposals and provided to banquet operations with Banquet Event Orders (BEO's).

  • Perform hotel site tours with potential clients when needed. 

  • Coordinates necessary arrangements with vendors relating to events. 

  • Works with Accounting/Finance to ensure deposit and payment schedules are maintained and deposits are collected. 

  • Review Opera to make sure Posting Masters are set up according to the contract. 



REQUIRED QUALIFICATIONS

  • Editing skills with impeccable attention to detail.

  • Exceptional ability to communicate clearly and with confidence with guests and team members at all levels. 

  • Ability to multi-task and coordinate multiple projects at once. 

  • Ability to remain flexible with work assignments. 

  • Ability to work flexible hours, including some weekends if needed. 

  • Computer proficiency and experience with: Microsoft Office, Word, Excel, and Delphi. Experience with Opera,  Delphi and Social Tables is a plus.

PREFERRED QUALIFICATIONS

  • Prior experience in or knowledge of the hospitality industry is preferred 
  • Ability to make smart decisions that support property operations 
  • Ability to professionally represent the resort and interact with guests in a polished, responsible, and timely manner 

This position starts at $27.81/hour



Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

Railway Jonata LLC is an Equal Opportunity Employer, M/F/D/V. Railway Jonata LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Railway Jonata LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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