Document Control Specialist - #9843568

Company Description

SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 97,000 employees in 130 countries and operating a network of more than 2,400 offices and laboratories, we provide services to almost every industry by assuring quality and safety of products and services.

Trusted all over the world, SGS is a market leader because we put 100% passion, pride and innovation into everything we do. We encourage new ideas. We welcome people who challenge the way we do things. And we will be 100% committed to helping you reach your full potential.

Position description (Summary)

The Document Control Specialist is part of the Quality Document Control staff who oversees Penumbra’s Quality Management System (QMS) and ensures internal policies and procedures are correctly followed for the generation, review, finalization, storage, delivery and tracking of Penumbra documentation. They are responsible for maintaining and upkeeping the QMS. Conduct internal reviews and audits, and documenting non-conformances as necessary. QDC review and edit conformance test reports working closely with the security evaluators to make sure each report content is accurate. QDC is responsible for delivering all outbound materials to the intended recipients (e.g. Customers, CMVP, etc.).

Job Functions

The Document Control Specialist is responsible for the implementation of policies meant to ensure quality assurance of Penumbra’s generated work product (i.e. reports). The Document Control Specialist is an integral part of the QDC team who maintains active status and security of physical and electronic evidence in compliance with NVLAP requirements and internal policies. QDC are responsible for the submission of documents to third parties, including Customers and validation authorities (e.g. CMVP).

As part of the duties, QDC will learn to specialize in the following standards, policies and procedures:

• ISO 17025
• NVLAP Handbook 150
• NVLAP Handbook 150-17
• Penumbra Quality Manual
• Penumbra Procedures

Additionally, QDC will become proficient in the submission requirements and procedures for the following programs:

• Cryptographic Module Validation Program (CMVP) FIPS 140-3 Conformance Testing
• Postage Evidencing System (PES) conformance testing programs for
  • USPS
  • Deutsche Post A.G. (DPAG)
  • UK Royal Mail
  • Canada Postal Corporation (CPC)
  • TNT Post (Netherlands)

Qualifications

• Associate Degree in technical communication, English, publishing, or related field (Required)
• Bachelor’s Degree OR Minor in English, technical communication, publishing, or related field strongly preferred (Preferred)
• Minimum 1 year of experience in Business, Writing, publishing, or related field (Required)
• Technical writing proficiency (Preferred)
• Editing experience (Preferred)
• Familiarity with conformance to government regulations (a plus)
• Familiarity with cryptography (a plus)

• Licenses and Certifications

• None (Required)

Knowledge, Skills and Abilities

• Ability to research and problem solve. (Required)
• Ability to work independently. (Required)
• Ability to work effectively in high pressure, high volume, high growth environment, balancing several assignments concurrently with different deadlines. (Required)
• Impeccable accuracy required, superb attention to detail required (Required)
• Unquestionable business and personal integrity and ethical standards (Preferred)
• Demonstrate strong commitment to SGS Operational Integrity policies, procedures, guidelines, and instructions by participating in and enhancing the SGS culture of safety to attend safety meetings, complete required training, intervene in case of unsafe situations, refuse unsafe work, and fully comply with laws, regulations, internal, and customer requirements for health and safety (Required)

Computer Skills

• Advanced computer skills in Microsoft Office suite required (Required)

Additional information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a callback.  Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.