Administrative Assistant 2 - #9844595

Job Description

Are you an experienced administrative support professional seeking a career that combines professional achievement with a sense of purpose? The Iowa Department of Inspections, Appeals, and Licensing (DIAL) is seeking a highly motivated, skilled, solution-oriented, and enthusiastic professional to join the Iowa Occupational Safety and Health Administration Team as an Administrative Assistant 2. If you are passionate about making a positive impact, eager to contribute to a safer and healthier Iowa, and value work-life balance, this opportunity is for you!

Who We Are

At DIAL, our mission is to Achieve Compliance Through Education, Regulation, and Due Process for a Safe and Healthy Iowa. We strive to be an effective, efficient, and approachable regulatory agency. DIAL is comprised of eight core operational divisions, including Administrative Hearings, Health & Safety, Licensing, and more. We’re not just a regulatory agency, we’re a team dedicated to protecting the health, safety, and overall well-being of Iowans.

Position Overview

As an Administrative Assistant 2 in the Iowa OSHA division, you will work under the supervision of the Division Administrator at our central office near Valley Junction in Des Moines, Iowa. You will provide administrative support to Iowa OSHA Administrator; 13 Safety/Health Consultants; 12 Industrial Hygienists; and other OSHA management staff. This position provides current statistical data to OSHA management and to the State Legislature during session. Typical work includes running reports, reviewing data and preparing reports for the Regional OSHA office. Other work includes reviewing case-file input, preparing citations for management signatures entering abatement, payment, and other information into our software portal.

What We’re Seeking

We’re looking for a motivated and organized administrative professional who is passionate about delivering high-quality administrative support to help us continue to contribute the safety and health of Iowa’s Employees. Successful candidates will possess the following skills and abilities:

• Possesses a high level of organization skills
• Works collaboratively with a diverse group of talented professionals
• Communicates effectively across multiple stakeholder levels
• Displays high standards of professional conduct
• Detail-oriented and is highly responsive to colleagues and stakeholders
  
  

Responsibilities

You will be an integral member of our team, providing support of the agency’s operations by:

• Running a variety of reports throughout the year for both internal, and external stakeholders
• Communicate with IOSHA Clientele helping them submit documents, schedule conferences, etc.
• Supporting Compliance Safety & Health Officers with case file information, and storage
• Help leadership in analyzing operational problems and giving input on timely, effective, and economical solutions.
• Help with maintaining the Iowa OSHA website and assisting in the development of forms, spreadsheets, templates, brochures, etc. utilizing applicable software products.
• Performs additional job duties and responsibilities for mail sorting/distribution and check cashing procedures within Iowa OSHA.
  
  

What We Offer

Joining DIAL means contributing to a safer and healthier Iowa, and in return, you will enjoy:

• Robust benefits, including excellent health, dental, life and vision insurance.
• Teleworking options after the first six months.
• Generous paid time off, including vacation, paid holidays, and sick leave accrual.
• Opportunities for professional development.
• Flexible Spending Accounts for medical and dependent care.
• Iowa Public Employee Retirement System (IPERS) Retirement Package.
• Optional 401A plan with employer contribution.
• Retirement Investors Club (Employer Sponsored Retirement Plan).
• Employee Assistance Program for support when you need it most.
• Access to an on-site employee fitness center
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more)
  
  

For Additional Information On Benefits Click Here .

Apply today and be part of a team making a difference in Iowa!

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).
• A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
• Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.
  
  

For additional information, please click on this link to view the job description .