Facilities Project Coordinator. - #9858874

Department Information

The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect.

The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video !

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Description Of Job

This position reports directly to the Facilities, Safety and Security Director under the Administrative Offices Division ( this position is not a remote position) and provides professional support and expertise to the FSS Director in areas such as coordinating any assigned building repairs, upgrades, renovations, staff relocations, and any facilities related maintenance and special projects. Must be able to work under minimum supervision.

Property Management

• Coordinates property management of DOR leased space and owned space, ensuring day-to-day business operationsare maintained.
• Responds to all maintenance and project requests. Uses judgment and resourcefulness to evaluate and prioritizefacility problems and emergencies.
• Coordinates and facilitates the process for the maintenance, modification, and repair of the department’s physicalfacilities in conjunction with the Landlord, outside vendors, and other business associates as assigned by the Unit Manager.
• Performs periodic building and site inspections of DOR facilities statewide to identify any deferred maintenance items, safety or security issues and ensure all facilities are maintained in a safe and functionally operational condition; Incorporates ADA evaluations as part of the Facility Inspections. Coordinates quarterly inspections with Office Managers and follow-up with Landlords as needed
  
  

Facility Improvement Projects

• Assigned as the Project Coordinator on facility design and construction projects based on technical background and as a technical expert. May also act as the leader of a team of multi-disciplinary professionals engaged in the design of facility projects.
• Applies principles, methods or tools for project execution including project schedules, coordination, monitoring, evaluating, and management of project resources and performance.
• Adheres to budget estimates, confirms funding approval for proposals and vendor payments related to procurement of materials and/or services performed
• Responsible for understanding safety procedures and ensuring that work is performed accordingly, DOR facilities meet Americans with Disabilities Act (ADA) requirements, and consult with ADA Coordinator as needed.
• Works with FSS Director and agency management to determine, review and address facilities related decisions or activities.
• Decides the best method and types of information to be used for tracking program priorities, tenant improvement, project schedules and budget.
  
  

Occupancy and Space Planning

• Consults with Program Managers and designated program staff to develop, coordinate, analyze and reviewdepartment plans to strategize and prioritize occupancy of statewide facilities based on current and projectedchanges, budget conditions and staffing numbers.
• Review and provide analysis of space standards by Program while planning and facilitating service integration activities.
• Decides how to use available resources to design and develop occupancy and space plans.
  
  

Technical & Operational Support

• Develop and implement appropriate policies and procedures related to areas of responsibility as needed or requested:
• Apply technical skills to provide sufficient operational support and perform job effectively, efficiently, and timely.
• Participate in cross-training with Team Members to serve as a back-up as needed and create backups for assigned responsibilities.
• Ability to research and interpret lease documents, contracts and other formal agreements and fiscal/funding data; translate, exchange information, and present ideas clearly and accurately.
  
  

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

Residency Requirement: (New)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

H1B3XX ADMINISTRATOR III

Minimum Qualifications

Must meet one of the following or any combination of experience/education to meet the minimum (MQ) qualifications:

Option 1

• Six (6) years of experience in facilities management; project management; or property management.
  
  

OR

Option 2

Bachelor's degree in Facilities Planning and Management, Project Management, Risk Management or a closely related field as determined by the Department.

AND

Two years of professional experience in facilities management; project management; or property management.

OR

Option 3

• Additional appropriate education in Facilities Planning and Management, Project Management, Risk Management will substitute for the required experience on a year-for-year basis.
  
  

Substitutions:

Additional professional experience in facilities management; building management, facilities risk management, construction management, project coordinator or property management related area which demonstrate the same kind, amount, and level of knowledge acquired in the required education will substitute for the degree requirement on a year-for-year basis.

NOTE: If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Preferred Qualifications

The ideal candidate will possess the following skills:

• Experience in planning and coordination of new building projects, remodel projects, and office moves within state rules and regulations.
• Experience using software such as Visio, MS Office and Google Suite, emails and calendars to document and track activities.
• Experience in creating or implementing facility standards, policies, and procedures.
• Demonstrate ability to multi-task and the ability to organize and facilitate groups.
• Demonstrated flexibility and ability to handle simultaneous, competing priorities, often with minimal notice.
• Ability to work independently and get assigned duties accomplished within the specified timeframes.
• Ability to work in a flexible environment requiring constant change and accountability.
• Proven ability to work independently and accept supervision.
• Demonstrated analytical skills, and attention to detail.
• Demonstrated experience in problem solving/troubleshooting.
  
  

DOR Required Skills and Competencies :

Competencies required for all DOR positions include good communications skills, interpersonal and people management skills, the ability to multitask, the ability to work with confidential information, the ability to work in high-stress environments, and the demonstrated ability to assist customers.

Conditions Of Employment With The CDOR

Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.

As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations .

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed.

• Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application.
• Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.
• Recommended attachments: Resume, Cover letter
• List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
• Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
• The eligible list established from this posting may be used to fill additional vacancies.
  
  

Email Address

All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

Equity, Diversity and Inclusion Compliance

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Jacqueline Brown-Tremble at [email protected]

We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.

How To Apply

Thank you for your interest. Submit an on-line application by clicking the link below or submit a State of Colorado Application for Announced Vacancy and all supplemental questions according to the instructions provided below. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed above.

OR

Online applications will not be accepted. Please follow instructions on the job announcement for submitting an application.

If Not Applying Online, Submit Application To

If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application (Download PDF reader). Paper applications must be received via email to [email protected] by the closing date and time of the application period listed on this announcement.

Department Contact Information

Abigail Quinones

HR Analyst III

[email protected] .us

Methods Of Appointment

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.