Sales Administrative Assistant

Do you want to be part of a business that genuinely values entrepreneurialism, innovation and individual accountability? We focus on our customers and are proud of the difference our technology makes. We partner with some of the biggest manufacturing companies in the world and our technical innovations are used to enhance well-known brands across multiple industries.

We have an exciting new position for a Sales Administrative Assistant. This varied and busy opportunity is based out of our US business centre (USBC) in Sugar Land, Houston.

The Sales Administrative Assistant will be responsible for meeting and greeting visitors to the Business Centre ensuring our company policies are preserved as well playing a vital role in connecting incoming callers with the appropriate department ensuring requests are addressed in a timely manner. This role supports sales related tasks.

About The Opportunity

Duties include:

Front Desk Services

• Answer incoming calls and direct to the appropriate destination, managing general voicemail account each morning, after lunch and prior to leaving for the day.
• Manage outgoing mail and receive incoming mail, ensuring it is received to the appropriate department in a timely manner.
• Greet all visitors and notify the appropriate department as guests arrive.
• Execute export control clearance for visitors arriving to the Business Center, coordinating WIFI and badge access, as required.
• Provide hospitality and meeting support, coordinating food orders for Customer meetings and special events, as well as maintain basic amenities provided in our lounge.
  
  

Sales Support

• Serve as back up for distributing sales leads when the primary contact is away.
• Participate in cases distribution.
• Create and transmit customer invoices according to the instruction provided in customer purchase orders.
• Update customer master data to ensure invoice transmittal instructions and vendor support contacts are maintained current within our SAP system.
• Transact credit card transactions at shipment of goods, to ensure collections are reflected within 48 hours of shipping goods.
• Assist with back-up to applying payments received by Customers in SAP.
• Deposit payments received in the form of checks to local bank.
• Assist with confirming inventory cycle counts
• Distribute channel partner commission statements and intercompany statements at month end
  
  

About Your Talent

• High School diploma/ GED equivalent
• Professional demeanour with experience serving in an administrative function and the ability to multi-task.
• Experienced user of Microsoft Office 365, primarily Outlook, Teams, Word, and Excel.
• Proven interpersonal skills, with the ability to communicate clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization
• Excellent organizational, time-management and work prioritization skills
• Bilingual (Spanish) would be advantageous
• Experience of using SAP and Salesforce.com would be beneficial
  
  

Location: Sugar Land, Houston, Texas

Job Type: Full Time, permanent, Monday to Friday

Working hours: 7:45 AM to 4:45 PM each day

Pay rate $20 - $25 per hour

The above pay range represents a general guideline; Servomex considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Benefits

• Health, Dental, Vision, Life & Long-term Disability Insurance: available 1st of the month following employment
• Paid Time Off (PTO)
• 11 Paid Holidays
• Two Floating Holidays
• Two Volunteering Days
• 401(k) with company match
• Discretionary Bonus
• Annual Performance Review
• Opportunities for growth and development through our structured Talent Management System
• Employee Wellbeing Program
• Staff Referral Scheme
• Long Service Awards
• Global Recognition Scheme
• Company Events
  
  

Job reference: SWP–USBC–445R

Servomex cares about the health and wellbeing of its employees, developing and maintaining a working environment which promotes and supports both physical and mental wellbeing; encouraging openness, flexibility and a healthy work-life balance.

The Company is also committed to creating a culture of diversity, inclusion and equal opportunities, where every applicant is assessed fairly for employment based solely on merit, where every employee has the opportunity to fulfill their potential and where fairness, inclusion and equal opportunities exist throughout employment.

We are happy to consider any reasonable adjustments that candidates with a disability may need during the recruitment process and you will be asked whether you require any such adjustments during the application process. Please note we will also make reasonable adjustments wherever possible to enable employees to complete their roles to the best of their ability.

About Us

An acknowledged innovator in gas analysis technologies for more than 70 years, the company's continual leading edge in R&D and manufacturing ensure the delivery of high-performance, cost-effective solutions through a portfolio of dependable products ranging from portable gas analyzers to complex process solutions. The company operates at the forefront of the industry and works with leading multi-national companies spanning the hydrocarbon processing, industrial gas, power, semiconductor and healthcare markets. As a truly global organisation, product innovation, excellent levels of customer service and talented people are fundamental to our future success.

We are happy to consider any reasonable adjustments that candidates with a disability may need during the recruitment process and you will be asked whether you require any such adjustments during the application process. Please note we will also make reasonable adjustments wherever possible to enable employees to complete their roles to the best of their ability.

A Virtual Tour of Servomex, USA.