Program Specialist II

Job Title

Program Specialist II

Agency

Texas A&M Engineering

Department

Tees Contracts

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who We Are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Program Specialist provides primary assistance for administrative actions related to contract management.

Responsibilities:

• Serves as initial contact for receipt of contracts and tracks contracts throughout completion.
• Responsible for logging contracts in departmental database; providing initial response to client; working with the Director and Assistant Director on assignment of contracts; tracking status of pending contract negotiations.
• Assists in the development of policies, procedures, and guidelines. Assists in the preparation and maintenance of budgets, special reports, and other documents.
• Produces weekly/monthly/quarterly activity reports.
• Provides various administrative and logistical support.
• Assists in the coordination of department activities/initiatives.
• Assists in the maintenance and development of department databases.
• Works with sponsors to establish TEES in sponsor’s vendor systems.
• Other duties, as assigned.
  
  

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience.
  
  

What is helpful:

• Sponsored Research/Contract Management background.
• Working knowledge of Maestro ERP System, AggieBuy, and Concur.
  
  

Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.
  
  

Work Location:

• RELLIS Campus – Bryan, TX.
  
  

About TEES Contracts

The Contracts team is a dedicated team of professionals charged with facilitating cutting-edge research by leveraging contracting expertise, industry insights, and close coordination with other Texas A&M Engineering Experiment Station (TEES) and Texas A&M University System to execute agreements that further TEES’ overall mission while mitigating risks. TEES Contracts is responsible for the negotiation and execution of industry sponsored research contracts and collaborative and exchange agreements. From initiation to execution, the TEES Contracts team works diligently and efficiently to deliver results that support innovation and create a positive contracting experience for all involved.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.
  
  

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest
  
  

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.
  
  

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.
  
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.