Executive Assistant (Communications)

Salary

$18.96 Hourly

Location

City Hall - Killeen, TX

Job Type

Full-time

Department

Communications

Division

Communications

Opening Date

09/03/2024

Closing Date

9/17/2024 11:59 PM Central

FLSA

Non-Exempt

• Description
• Benefits
• Questions
  
  

Job Description

GENERAL PURPOSE

Performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the Executive Director of Public Information and staff, and assisting in the administration of the standard operating policies and procedures of the department. Maintains public relations with the general public, elected officials and other city departments.

SUPERVISION EXERCISED

Employee has no supervisory responsibilities.

Essential Duties

Core Competencies

Performs routine clerical and administrative work in answering phones, receiving the public, providing citizen assistance, and data processing.

Answers in-coming calls and routes callers or provides information, as required.

Receives the public (to include elected officials) and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.

Assists in preparation of the Public Information annual budget.

Maintains personnel files and records employee time and attendance sheet.

Prepares requisitions and verifies payments to vendors. Tracks budget expenditures and reconciles monthly reports.

Maintains the Mayor’s calendar and ensures requests of the Mayor are processed.

Manages the daily operation of the City website to include posting meeting agendas, bids, legal notices and reports. Monitors all web pages for accuracy and functionality.

Creates the internal employee telephone directory annually.

Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment on content, accuracy, and completeness.

Acts as custodian of departmental documents and records; establishes and maintains filing systems for the department.

Maintains filing systems, control records and indexes using moderate independent judgment.

Arranges for various meetings required by the Executive Director of Public Information with staff, elected officials and outside parties. Schedules appointments and performs other administrative and clerical duties.

Maintains departmental inventory and orders supplies for the department and Mayor.

Performs other duties as assigned.

Required Minimum Qualifications

EDUCATION AND EXPERIENCE:

• Graduation from high school or equivalent; and
• Two (2) years of increasingly responsible related experience; or
• Any equivalent combination of related education and experience.
  
  

Knowledge, Skills And Abilities

• Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures.
• Knowledge of the principles of office management.
• Knowledge of municipal accounting and procurement principles and practices.
• Skill in operation of listed tools and equipment.
• Ability to perform inventory control duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.
• Ability to use judgment to make minor decisions according to policies and procedures and apply them to work situations.
• Maintains regular and punctual attendance.
  
  

Supplemental Information

Special Requirements

• Must have a valid driver's license by date of hire.
  
  

At City of Killeen, we are committed to your health and well-being. We are proud to provide you and your family with valuable and significant benefits.

We all work together to make City of Killeen a success, and our teamwork extends to your benefits. Your health and well-being are important to us, so we provide benefit options to make your and your family’s lives better. Together, let’s invest in you.

The City of Killeen offers the following Benefits to full time employees:

• Employee Assistance Program
• Wellness Benefits
• Medical, Vision Dental
• Health Savings Account/ Flexible Spending Account
• TMRS or KIlleen Fireman's Relief and Retirement fund
• 457 Deferred Retirement Account
• Short Term/Long Term Disability
• Accident/ Critical Illness/ Hospital Indemnity Supplemental Benefits
  
  

For more benefit information, visit www.killeentexas.gov

01

Do you have a high school diploma or GED?

• Yes
• No
  
  

02

Do you currently posses a valid drivers license?

• Yes
• No
• No, but can obtain by Date of HIre
  
  

03

How many years of experience do you have in general office practices such as typing, filing, accounting, bookkeeping, and assisting customers?

• None
• Less than 2-years
• 2-years to 3-years
• 3-years to 4-years
• 4-years or more
  
  

Required Question

Agency City of Killeen

Address 718 N. 2nd Street

Suite B

Killeen, Texas, 76541

Phone 254-501-7687

Website http://www.killeentexas.gov/