Part-Time Billing Clerk

Job Details

Job Location

Tulsa Office - Tulsa, OK

Position Type

Part Time

Education Level

High School

Travel Percentage

None

Job Shift

Day

Job Category

Accounting

Description

Firm Overview:

GableGotwals is a full-service law firm with nearly 100 attorneys and more than 70 other professionals in Oklahoma and Texas. We represent a diversified client base across the nation, and our connections and reach are global. Fortune 500 corporations, privately owned companies, entrepreneurs, foundations, and individuals entrust us every day with the stewardship and strategic management of their legal challenges. We are well known for our high-quality legal services provided by an experienced group of litigators and transactional attorneys who have been recognized by Benchmark Litigation, Chambers USA, Best Lawyers in America, Oklahoma Super Lawyers, and several federal, state and county bar associations. GableGotwals is a 2024 USA Today Top Workplace winner, a Top Inclusive Workplace by MOSAIC, and a VETS Indexes Recognized employer. The Firm has been named to VAULT’s Top 150 under 150 list for eight consecutive years. We provide a highly engaged, collaborative, team-based approach to doing life at work while we serve our clients with excellence not only throughout Oklahoma and Texas, but across the U.S.

Why Join Us

Our purpose is to deliver exceptional legal services using our diverse skills and experience and to enrich our team and community. We strive to exhibit our core values in all that we do. Our core values are:

• Excellence – Provide the highest level of service to internal and external clients.
• Integrity – Uphold the highest ethical standards.
• Collaboration – Work together with collective skills experience, and efforts for optimal results.
• Support – Maintain a positive, respectful environment that embraces diverse perspectives and needs among clients, team members, and community.
  
  

Position Summary

Generate, distribute, edit, and complete a high volume of billing statements using the firm’s practice management system (Elite 3E). Submit invoice, timekeeper, budget and other data files to various electronic billing portals. May also perform a variety of other accounting and bookkeeping duties. The position is part-time, 20-25 hours per week, Monday through Friday afternoon. Remote/hybrid opportunities may be considered.

Reports To

This position reports to the Director of Finance.

Essential Job Functions

• Understand and comply with Firm billing policies and procedures with respect to time entry standards, bill editing and generation, processing time and cost adjustments and write-offs, transferring of time from billable to non-billable, bill reallocations, bill reversal processes (which may involve reversal of receipts and rebilling in the same month)
• Responsible for electronic client billing including maintaining e-billing client database and e-billing data in accounting system, submitting e-billing LEDES files to client/e-billing portals, compiling cost backup for e-billing submission, communicating with attorneys and clients to complete required matter information, monitoring e-bill status for submission issues, and performing write-offs as needed
• Based on engagement letters or other direction, ensure proper set-ups for billing purposes (example: specified rates, formats, cost handling)
• Process a high volume of billing statements (some with complexity) to completion
• Review and edit pre-bills in response to attorney and legal assistant requests
• Apply retainer funds as directed by attorney
• Maintain familiarity of the contents of applicable accounting tools on Firm’s intranet and other related databases.
  
  

Qualifications

Education and Qualifications:

• High School Diploma or GED required
• College level accounting classes, two years minimum of accounting/billing experience or Accounting Degree preferred
• Knowledge of electronic billing systems preferred
• Law firm experience preferred but not required
  
  

Required Skills

• Maintain a positive, “can-do” attitude, while working in a fast-paced working environment with deadlines
• Advanced knowledge of MS Word, Excel, Outlook, and Adobe Acrobat; familiarity with Access preferred
• Ability to work with a multitude of software/web-based applications
• Strong critical thinking skills with the ability to find a solution to billing-related issues
• Strong diligence with great emphasis on accuracy, quality, and organization
• Prioritize tasks and provide support and response to requests on time
• Effectively interact and communicate with attorneys, legal assistants, and clients
• Ability to communicate clearly and concisely so recipients understand information or instruction
• Ability to research and respond to inquiries about billing issues and problems and resolve them timely
• Acknowledge and reply to e-mail or telephone requests promptly
• Able to work independently or as a team in a collaborative environment
• Experience with automated systems and working with systems analyst is preferred
  
  

Working Environment/Physical Demands

While performing the duties of this job, the employee will be required to read from hard-copy paper and computer screen, sit, talk, hear, use wrist, hands and fingers repetitively to type, write, operate computer and other office equipment/machinery, handle and grasp paper and other office objects. Additionally, the person in this position will remain in a stationary sitting position 90% of the time working on a computer; occasionally moving about our multi-floor office to visit and meet with others and/or attend meetings, use office machinery, etc., which will require bending and lifting of items less than 25 lbs. Interior office with low to moderate sound levels.

Gable Gotwals is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.