Student Trainee (Admin)

Help Help

Duties

The USGS Idaho Water Science Center is seeking a high school, associate, or undergraduate student working towards a degree in Administration, Human Resources Management, Management, Finance, Budget or Business to gain practical experience inoffice management, administrative operation, budget, fleet management, and human resources management.

As a Student Trainee in the Idaho Water Science Center you will serve in a trainee capacity, performing routine and recurring development assignments to acquire knowledge and understanding of functions, principles, practices, and methods used in the area of Administrative management.

Duties include: This position is a trainee position designed to provide training in administrative support.

• Enter and adjust financial and budgetary data using an automated financial system
• Prepare routine travel reservations, authorizations and vouchers using an automated travel system.
• Develop a variety of basic administrative reports related to budget, payroll, travel, or procurement.
• Prepare, process, and track requests for office supplies, equipment and services. Receive, review, and pay vendor invoices.
• Review and verify timecards using an automated timekeeping system.
• Maintain office records according to established filing and records management procedures.
• Maintain inventory of office supplies and equipment.
  
  

Physical Demands: The work is sedentary.

Work Environment: Work is performed in an office environment.

Help Help

Requirements

Conditions of Employment

Key Requirements

• Applicants must be U.S. Citizens.
• Suitable for Federal employment, as determined by background investigation.
• The entire period served under the Intern Program counts as a trial period.
• Housing will not be provided.
• Selectee must provide a valid state driver's license & safe driving record.
  
  

Are There Any Special Requirements For This Position?

• This vacancy is limited to the first 35 applications received and will close at midnight Eastern Time on the day this application limit is reached regardless of the closing date specified in this vacancy announcement. Any application received prior to midnight Eastern Time of the day the application limit is reached will be accepted and considered. You are strongly encouraged to submit all required supporting documents at the time of application should the vacancy close earlier than stated in this announcement due to the applicant limit being reached. Supporting documents will not be accepted once the vacancy announcement closes.
• Because this position requires travel for official business, the selectee will be required to apply for a charge card within 30 calendar days of appointment. Individuals who have delinquent account balances from a previous Government charge card will be required to satisfy their existing obligation before a new card can be issued.
• If converted to a permanent or term appointment, the anticipated target position will be Administrative Operations Assistant GS-0303-05; however, the target position and FPL may change based on the need of the organization at that time. Interns must meet the qualification requirements for the position to which converted.
• If selected, you will be required to provide official transcripts &/or letter from the school stating you are enrolled in a degree/certificate program on at least a half time basis in good standing and your expected graduation date.
• A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
  
  

Qualifications

Eligibility Requirements

In order to be eligible for an appointment under the Pathways Internship Program:

• You must be a student accepted for enrollment or enrolled in a degree or certificate program on a full- or half-time basis as defined by the school (certificate program means post-secondary education, in a qualifying educational institution, equivalent to at least one academic year of full-time study that is part of an accredited college-level, technical, trade, vocational, or business school curriculum); AND
• Enrollment is with a qualifying educational institution such as a high school or state-approved homeschool; or accredited technical or vocational school; a 2- or 4-year college or university; a graduate or professional school (e.g., law school, medical school); or a post-secondary home school curriculum; AND
• Students currently enrolled must be in good academic standing maintaining a 2.0 grade point average on a cumulative basis; AND
• The duties of this position should be related to your academic or career goals.
• You must continue to meet these eligibility requirements throughout the duration of your appointment under the Pathways Internship Program.
  
  

Students who successfully complete the internship program may be eligible for conversion to a permanent appointment or a term (1-4 years in duration) appointment without further competition. Eligibility requirements for conversion: must be a U.S. Citizen; complete at least 640 hours of work experience acquired through the Internship Program (*may waive up to a total of 320 hours under specific conditions); successfully complete your degree or certificate requirements from a qualifying institution; meet the qualification requirements for the position to which you will be converted; meet agency-specific requirements as outlined in the Participant's Agreement; and must have performed successfully in your position as documented through performance evaluations. *NOTE: To learn more about the conditions under which a portion of the work experience hours may be waived, visit https://www.usgs.gov/about/organization/science-support/human-capital/students-and-recent-graduates.

Qualification Requirements

This internship is geared toward students majoring in one of the following areas of study: business administration, finance, information technology, budget, or human resources management.

For GS-03

Applicants must type 40 wpm or more AND meet one of the following to qualify for the GS-03 level: **Six months of general experience that is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

• OR One full year of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.
• OR A combination of successfully completed post-high school education, as described above, and general experience, as described above. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION & EXPERIENCE)
• OR Completion of an intensive, specialized course of study of less than 1 year may meet in full the experience requirements for the GS-3 level. Courses of this type normally require completion of up to 40 hours per week of instruction rather than 20 hours per week, and are usually of at least 3 months in duration. Such courses may have been obtained through a variety of programs such as those offered by business or technical schools, and through military training programs. **To be creditable, such a course must have been designed specifically as career preparation for the work of the position being filled, and must have provided the applicant with the necessary knowledge, skills, and abilities to do the work.
  
  

For GS-04

Applicants must type 40 wpm or more AND meet one of the following to qualify for the GS-04 level:

• One year of general experience that is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
• OR Two full years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.
• OR A combination of successfully completed post-high school education, as described above, and general experience, as described above. (CLICK HERE FOR DETAILS ON HOW TO COMBINE EDUCATION & EXPERIENCE)
  
  

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

Education

• Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
• Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs .
  
  

Additional information

• USGS has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework in accordance with the DOI Telework policy and with supervisor approval. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis. This is not a remote position.
• For additional information on our internal telework policy, reference the Department of the Interior Telework Handbook at: https://www.doi.gov/telework/policies.
• Throughout the recruitment & hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
• This position is being filled under the Pathways Internship Program which is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school.
• Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.
• Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.
• Under Executive Order 11935, only United States citizens & nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.
• USGS employees are subject to Title 43, USC Section 31(a) & may not: (a) have any personal, private, direct or indirect interest in lands or mineral wealth of lands under survey; (b) have any substantial personal, private, direct or indirect interests in any private mining or mineral enterprise doing business with the US; or (c) execute surveys or examinations for private parties or corporations.
• The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
• DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
• The Department of the Interior (DOI) places a high value on diversity of experience and cultural perspectives and encourages applications from all interested eligible candidates. Diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide the Department and allow us to successfully achieve our mission.
• THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.
  
  

Read more

• Help Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Agency Benefits

• The availability of the various benefits depends on the expected duration of your appointment under the Internship Program. If you are expected to be on the appointment for at least one year, the U.S. Geological Survey offers a comprehensive benefits package that includes paid vacation, sick leave, and holidays; health, life, dental, vision, and long term care insurance, flexible spending accounts, and participation in the Federal Employees Retirement System. If you are expected to be on the appointment less than one year, the benefits package includes paid vacation, sick leave, and holidays. In addition, interns expected to work at least 130 hours per month for at least 90 days will be eligible to enroll in a Federal Employee Health Benefits (FEHB) plan. Individuals eligible under this rule receive the full government contribution to their premiums regardless of work schedule and will also be eligible to participate in the Flexible Spending Accounts and Federal Long Term Care Insurance Program.
• Basis of Rating:
  
  

You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you meet the basic eligibility and qualification requirements, your on-line responses to the application questions will determine your placement in the appropriate quality group (i.e., Best Qualified, Well Qualified, or Qualified). These responses must be substantiated by the resume. Veterans' preference rules apply.

• Vacancy Related Questions: As part of the online application process, you will need to respond to a series of questions designed to assess your knowledge, skills, abilities and/or competencies: Information Management; Plan and organize work; Administrative support; Financial Management Procedures; and Supply/Property/inventory/Fleet Management.
• NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.
  
  

To preview the announcement questionnaire, click here https://apply.usastaffing.gov/ViewQuestionnaire/12524435