Early Learning & Development Administrative Assistant

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

• THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED
  
  

The Department of Health and Welfare’s Early Learning & Development Division has an opening for an Administrative Assistant 1 at our downtown Boise location. We are seeking a candidate who excels in a fast-paced team environment and can balance a workload while coordinating multiple priorities. This position requires excellent customer service and public relations skills, including greeting visitors, answering phones, and screening callers for further access to staff. Effective business writing skills are required in this position, as well as experience researching, compiling, and entering data. We are seeking a candidate who has at least one year of work experience performing a wide variety of secretarial functions. In addition to secretarial duties, this position will also perform additional responsibilities related to projects as assigned.

The incumbent will assist in travel arrangements, billing, budget processing, and purchasing card reviews, and will also interact with the financial unit to ensure fidelity to accounting procedures. The ideal candidate will also have experience using MS Office suite of applications.

Benefits

BEST RETIREMENT AVAILABLE IN THE NATION

We have one of theNation's best state retirement systems(PERSI)that offers alifetime benefit.

Other Excellent Benefits

• 11paid holidays
• Generous vacation and sick leaveaccrual beginning as soon as you start
• Paid parental leave
• Medical, dental, vision insurance - incredible rates!(full-time/30+ hours per week)
• PERSI Choice 401(k)
• Deferred compensation plan
• Life insurance
• Short and long-term disability insurance
• Student Loan Forgiveness
• Wellness programs
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
  
  

Example Of Duties

• Performs a wide variety of secretarial and administrative support functions; coordinates non-routine secretarial and clerical activities.
• Composes letters, correspondence, and memos requiring independent judgment as to content.
• Compiles and analyzes information from a variety of sources to prepare reports.
• Utilizes a variety of software and databases to create, process, and maintain a various of documents and administrative records containing technical information and difficult formats.
• Independently solves problems/performs liaison activities in a work setting.
• Coordinates activities requiring complex arrangements.
• Schedules and coordinates arrangements for meetings and/or conferences; including arranging travel for out-of-area participants.
• Acts as a liaison between organizational unit and external customers.
• Interprets and responds to inquiries and explains department services, policies, procedures, and rationale for decisions to customers.
• Prepares financial transactions such as credit card transmittals and other bookkeeping records; may monitor budgets. Works with vendors on the process of making payments; including the tracking of payments.
  
  

Minimum Qualifications

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.
• Good knowledge of gathering and compiling data.
• Good knowledge of balancing and coordinating a workload for multiple projects.
  
  

To meet these minimum qualifications, you must have the following:

• One year of work experienceperforming a wide variety of office support functions as the predominant responsibility of the job; ORsuccessful completion of the core requirements for an Associate (A.A.) degreein an office administration course of study or equivalent.
• At least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.
• At least 1 year of work experience gathering information from a variety of sources to collect and compile requested information and requires a good knowledge of services, operations, or programs.
• At least 1 year of office work experience which require balancing, coordinating, and setting priorities for multiple projects with varying deadlines, or for multiple supervisors.
• At least 1 year of office experience using word processing software to format a variety of business documents; OR recent word processing training coupled with at least 6 months’ experience performing word processing in a business office setting.
• At least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents.
  
  

Learn About a Career With DHW

• PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.
  
  

If You Have Questions, Please Contact Us At

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [email protected]

PHONE: (208) 334-0681

EEO/ADA/Veteran

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.