Conference Coordinator

Overview

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment.

Responsibilities

We are seeking a driven, organized, and collaborative Conference Coordinator to join our team in Centennial, CO and work fully in-office. The ideal candidate will thrive in a challenging, fast-paced professional environment and be eager to contribute to both our internal and external conferences. Travel to attend and coordinate conferences is a key aspect of this role.

The key skills and responsibilities a successful candidate will embody include:

Collaboration:

• Work closely with management and key stakeholders to understand conference expectations and requirements.
• Collaborate closely with a team to strategize and evaluate various decisions, ensuring meticulous planning and preparation of events.
• Logistical Task Management:
• Handle logistics for conference attendance, including, but not limited to, gathering attendee details, conference registration, hotel bookings, and material shipments.
• Create relationships with conference organizations to facilitate mutually beneficial outcomes. Including the coordination of sponsorship and onsite needs including equipment, catering, audio visual items and other logistical elements.

Event Preparation:

• Conduct comprehensive research and analysis to determine the ideal venue for events, considering budgetary constraints and various logistical requirements for optimal event execution.
• Coordinate and execute flawless event features and enhancements: decorations, catering, entertainment, transportation, communication, invites, and venue selection.

Creative Concept Development:

• Generate creative ideas for various projects, including but not limited to, event themes, conference swag, catering, and entertainment pieces.
• Communicate ideas and operational details to other team members and management for final approval.

Client Relations:

• Build and maintain positive working relationships with clients, vendors, and outside organization’s leadership teams.
• Respond to vendor and client inquiries promptly and professionally.

On-Site Coordination:

• Travel to various conference locations to manage on-site logistics.
• Responds adeptly to unexpected challenges, employing swift problem-solving skills under pressure to ensure events run smoothly.

Qualifications

• Obtained a bachelor’s degree in marketing or related field of study.
• Preferred 1-3 years of experience in event planning, coordination, or logistics.
• Strong understanding and working knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to manage multiple projects simultaneously with minimal oversight.
• Strong sense of personal ownership and pride in your work.
• Possess strong interpersonal skills to facilitate building productive relationships with all levels of employees.
• Potential to support team members and work collaboratively.
• Excellent written and verbal communication skills.
• Willingness to travel as needed.
• Willingness to work outside standard hours occasionally.

FAST Benefits

• Throughout your career, you will be rewarded through our merit-based pay structure, 401(k) matching program, and annual bonus account.
• Our exceptional benefits package includes coverage for FASTies and their families. Health, dental, and vision insurance are 100% employer-paid, providing the peace of mind of top coverage without financial burden.
• Every four years, you will be eligible for our sabbatical program, known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.
• We provide paid parental leave.
• We provide paid holidays, as well as vacation and sick time.
• Our gift matching program matches annual volunteer hours or monetary donations.
• Team-building activities are offered throughout the year.
• Make a difference by driving meaningful and positive change in government agencies.

Pay Range

USD $57,000.00 - USD $63,000.00 /Yr.