Executive Assistant

Firm Overview

Founded in 2003, PEG Companies is a vertically integrated owner, operator, and developer of multifamily, hospitality and build-to-rent assets in the U.S. and Canada with a focus on the Mountain West. PEG currently manages approximately $2B of AUM across seven commingled funds and various separate accounts with over 1,100 employees.

Position Overview

PEG Companies is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our two Co-CEOs. This role combines traditional executive assistant functions with certain personal assistant responsibilities, ensuring smooth and efficient operations in both professional and personal aspects.

Responsibilities

This position will play a crucial role in proactively anticipating and forecasting the support needs of our two Co-CEOs. Key responsibilities include:

Executive Support

• Manage and maintain the Co-CEOs' schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle incoming and outgoing communications on behalf of the Co-CEOs.
  
  

Administrative Tasks

• Organize and maintain files and records, both physical and digital.
• Conduct research and compile data to support decision-making and strategic planning.
• Manage expense reports and budgeting for executive operations.
• Liaise with internal departments and external partners to ensure seamless communication and collaboration.
  
  

Personal Assistant Duties

• Assist with personal errands and tasks for the Co-CEOs, such as scheduling personal appointments and managing household matters.
• Coordinate personal travel and event planning.
• Handle confidential and sensitive information with discretion.
  
  

Project Management

• Assist with special projects and initiatives as directed by the Co-CEOs.
• Monitor progress and ensure timely completion of projects.
  
  

Requirements

Experience:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Experience supporting senior executives in a fast-paced environment.
  
  

Skills

• Exceptional organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and the ability to work effectively with a wide range of stakeholders.
• Discretion and confidentiality in handling sensitive information.
• Ability to proactively anticipate needs and priorities.
  
  

Education

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  
  

Personal Attributes

• High level of professionalism and reliability.
• Proactive approach to problem-solving and decision-making.
• Flexibility to adapt to changing priorities and demands.
  
  

Key Competencies

• Attention to Detail: Ensuring accuracy in all tasks and communications.
• Multi-Tasking: Ability to handle multiple priorities and projects simultaneously.
• Adaptability: Flexibility to manage changing schedules and requirements.
• Initiative: Proactively identifying and addressing needs and challenges.
  
  

Physical Requirements

• Must be able to tolerate prolonged periods of sitting and/or standing at desk.
• Must be able to operate a computer, telephone, and/or keyboard and tolerate prolonged periods performing work using a computer, telephone, and/or keyboard.
• Must be able to lift up to 15 pounds at times.
  
  

Compensation

Compensation in this position includes:

• Competitive base salary.
• Competitive benefits package.