Administrative Coordinator - Reno, NV

About Us

MISTRAS Group, Inc. is a dynamic and rapidly growing non-destructive testing company dedicated to delivering exceptional services to our clients. As we enter our busy season, we are seeking a detail-oriented and proactive Accounting Coordinator to join our team. This role is crucial in ensuring smooth financial operations and efficient HR support processes.

Position Overview

As an Administrative Coordinator you will be responsible for managing accounts receivable tasks, supporting our lead services with invoice preparation, onboarding new field technicians, processing HRIS requests, and assisting with payroll functions. Your role will be pivotal in maintaining financial accuracy and ensuring timely payroll processing during peak periods.

Key Responsibilities

• Accounts Receivable:
• Assist the lead services with preparation and management of invoices during the busy season.
• Monitor accounts receivable aging reports and follow up on overdue invoices.
• Ensure accurate and timely invoicing in accordance with company policies.
• Onboarding:
• Facilitate the onboarding process for new field technicians during our hiring season.
• Coordinate with HR and other departments to ensure a smooth transition for new hires.
• Prepare and distribute onboarding documentation and training materials.
• HRIS Processing:
• Process and manage employee requests and updates in our HRIS system.
• Maintain accurate employee records and ensure data integrity.
• Payroll Support:
• Provide backup support for payroll processing, including data entry and verification.
• Assist with specialty payroll functions such as prevailing wage calculations and California timesheet processing.
• Collaborate with the payroll team to resolve any payroll-related issues or discrepancies.
  
  
  

Qualifications

• Experience: Previous experience in accounts receivable, HR support, or payroll processing is preferred.
• Skills: Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
• Technical Proficiency: Familiarity with HRIS systems, payroll software, and accounting principles.
• Communication: Excellent verbal and written communication skills.
• Team Player: Ability to work collaboratively with different departments and team members.
  
  
  

Why Join Us

• Dynamic Work Environment: Be part of a supportive and fast-paced team.
• Growth Opportunities: Gain valuable experience in both financial and HR functions.
• Competitive Compensation: We offer competitive pay and benefits.
  
  
  

MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is “At-Will,” which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee. Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative.

By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above. I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application.

Note To Applicants

Smoking is prohibited in all indoor areas of the Company. Employees may use designated smoking areas (if established) in accordance with applicable state and local law.

Rhode Island Applicants: The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state’s workers’ compensation law.

Initial (if applicable): Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial (if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.