Administrative Specialist I, Grade 18

About The Position

WHO WE ARE

The Montgomery County Police Department (MCPD) is made up of approximately 1,300 sworn officers and approximately 650 support personnel . The Police Department was established in 1922, and today is responsible for providing service to a County with a population of over one million people.

Who We Are Looking For

The Department of Police is currently recruiting for an Administrative Specialist I to provide organizational support for the Public Safety Communication s Center ( PSCC ), i n personnel, and to the PSC C Director’s Office . The ideal candidate will possess administrative skills that relate to preparing and managing correspondence; managing a director’s schedule; coordinating meetings , maintaining accurate files and records, preparing, and managing expense request s , financial reports, contracts, and travel arrangements ; researching , scheduling, and attending recruiting events , and monitoring facilities tickets and coordinating repairs . Must demonstrate the ability to handle sensitive and confidential information.

What You'll Be Doing

• Assisting the Director with preparing confidential corresponden ce regarding sensitive information.
• Making, r eceiving , and screening telephone calls for the Division while providing a response or referring the call to the appropriate contact .
• Reconciling all P-Card purchases.
• Processing all purchase request s to include reviewing contracts and procurement regulation s , as well as working as a liaison with the Management and Budget Division.
• Preparing and submitting all Maryland 911 Board project funding request s and payment request s .
• Collaborating with staff and Police recruiters to develop recruitment strategies to attract candidates for the call taker and dispatcher positions.
• Developing marketing techniques and networking to attract successful candidate s .
• Researching, scheduling, and attending recruitment hiring events which may include community events.
• Manag ing unit personnel files.
• Creating, d isseminating , t racking, and p rocessing Division documents.
• Research ing , order ing , and distribut ing purchases.
• Schedul ing tours and sit - a - longs.
• Providing support to Division Personnel.
  
  

Minimum Qualifications

In addition to the MQs from the PD/Class Spec, i f the minimum qualifications from the Classification Specification do not fully describe the needs of your position, add the relevant areas of experience below :

Education: Graduation from an accredited college or university with a Bachelor's Degree .

Experience : One (1) year of professional administrative experience with e xecutive support .

Substitutions

• EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.
  
  

Preferred Criteria, Interview Preferences

• Experience in managing a calendar and scheduling meetings , tours, sit - a - longs, resources, and vendors .
• Experience using Microsoft Office and Acrobat Reader .
• Experienc e in setting priorities and organizing work assignments within deadlines.
• Demonstrated experience with diverse contacts in a mission critical setting.
• Experience in communicating effectively and tactfully with people, both orally and in writing.
• Ability t o follow direction/instruction and work independently.
• Ability to make decisive decisions.
  
  

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at [email protected] . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.