Executive Assistant

General Purpose Of The Job

To provide the CEO support by performing a variety of high-level administrative activities, including: strategic calendar management; travel arrangements, meeting planning and support, correspondence, time management, stakeholder management, preparation of reports, and performance of a wide range of critical clerical and management duties.

Responsibilities

• Plans, coordinates, and ensures the effective and efficient use of the CEO's time.
• Assists the CEO with a broad variety of administrative tasks that include managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Prioritizes conflicting needs, prompt, proactive, and capable of following through on projects to successful completion, often with competing deadlines.
• Coordinates meetings and strategic activities with the senior leadership team.
• Assists/supports members of executive team with specific tasks as directed by the CEO.
• Scheduling of board subcommittee meetings, surveying committee members.
• Serves as the CEO’s administrative liaison to the Board of Directors and manages Board activities.
• Coordinates Committee, subcommittee and ad-hoc meetings and maintains confidential files and contact information.
  
  

Requirements

• Five to seven years providing support for C-Level Executives.
• Proficient in modern office technologies, applications, and tools.
• Excellent communication and organizational skills with the ability to be proactive to anticipate company needs.
• Ability to respond to urgent requests and issues that may arise outside of standard business hours.
• Adept at building knowledge networks.
• Ability to use sound judgement in decision making, analytical thinking, and strong attention to detail.
• Proven ability to maintain strict confidentiality and discretion in communicating with others.
• Performs well under stressful conditions.
  
  

Personal Characteristics

As the Company is poised to move to its next level, it is imperative that he or she be first and foremost a team player. The successful individual will also possess many critical personal characteristics, including:

Excellent Communication Skills

The successful individual's communication style should be diplomatic and direct, but not confrontational. He or she must be able to articulate clear, tangible objectives for the organization and can deliver an honest assessment of the level of achievement of those goals. He or she must work well in a collaborative team environment.

Accountability

The successful candidate must be able to quickly energize the organization and to focus it throughout its future growth stages. He or she should be a self-motivated, results oriented team player who leads by example, holds him or herself accountable for performance, takes absolute ownership, and champions all aspects of the programs.

Strong Work Ethic And Team Player

The successful candidate will reject setbacks and will enthusiastically persevere until ambitious goals are achieved, both personally and from a team perspective. He or she will be resourceful and innovative at tackling multiple challenges.

Sense Of Urgency

The successful candidate will possess a high energy level, which allows him or her to react to situations quickly and decisively, possessing self-confidence to be assertive when taking a position, not being afraid to make decisions.

Integrity And Professional Presence

The successful candidate will understand the importance of maintaining a high level of integrity. As such, he or she must project the appropriate professional image of the Company.

Working Conditions And Physical Effort

• Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
• No or very limited physical effort required.
  
  

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Management reserves the right to change, rescind, add or delete the duties and responsibilities of positions within this job at any time.