Academic Credential Analyst.

Department Information

The Colorado State University Pueblo Registrar’s Office links the institution with our past, present, and future students. The office is responsible for maintaining the official student academic records of the University. In addition, the Registrar’s Office provides a myriad of academic support services such as: academic record safekeeping, course registration, grade collection and processing, processing individual student course withdrawals, course and room scheduling, transcript delivery, transfer evaluation, degree audits, graduation tracking and clearance, and enrollment and degree verifications in an environment of FERPA compliance. The Registrar’s Office also engages in academic calendar planning, catalog publication, academic policy enforcement, and construction of the course and final exam schedules. Finally, the Registrar’s Office ensures compliance with extant local, state, and federal laws, rules, and regulations. The Office of the Registrar is dedicated to providing the best possible customer service to meet the needs of the University community. CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world.

Description Of Job

The Academic Credential Analyst is a full time administrative professional position that acts as part of a team to provide support to students, staff & alumni with the following services:

• Timely and accurate transfer credit evaluations
• Assistance with petitioning transfer credits
• Answering questions regarding transfer equivalencies
• Auditing student academic records for accuracy and compliance with accreditation mandates
• Awarding of final credentials such as undergraduate degrees, graduate degrees and certificates
• Providing information and training to campus for transfer evaluation, petitioning and degree conferral
• Providing guidance and support on best practices for catalog compliance and University policies
• Serving as a clearinghouse/reporting entity for degree conferral readiness.
  
  

Primary Duties

Complete transfer evaluations for domestic and international student populations. This process includes, but is not limited to, the following:

• Researching the accreditation, grading system, course level, and degree program contexts for each institution for which a course is being evaluated.
• Building articulation rules to accurately reflect transferable courses using written procedures and guidelines.
• Evaluating and producing transfer articulation reports for students within an acceptable time limit.
• Exporting student transfer evaluations from degree audit system to student information system and posting credits on students’ transcripts, ensuring accuracy at each step in the process.
• Researching and maintaining transfer articulation rule database with appropriate consultation of Department chairs and/or Deans through a scheduled maintenance calendar.
• Maintaining a detailed knowledge of degree programs, including requirements, curriculum, policies and procedures, student and faculty accomplishments, and general knowledge about CSU Pueblo.
• Meeting with prospective and current students, CSU Pueblo faculty and staff, and transfer institutions to provide accurate, detailed information regarding CSU Pueblo, the transfer process, and transfer credit.
  
  

Complete degree audits which includes, but is not limited to, the following:

• Auditing the accuracy of undergraduate and graduate contracts for institutional, major, and minor requirements.
• Notifying students and faculty of any deficiencies or discrepancies with the contract and degree conferral. If a student does not meet degree requirements, provide notification of the deficiencies with complete consideration given to successful resolution of degree conferral.
• Upon verifying all requirements have been successfully completed, post the degree to the student’s transcript, and process the diploma.
• Completing reports of potential graduates for the commencement team.
  
  

Process online and paper substitutions, exceptions, petitions, and waivers within the degree audit system and the student information system.

Ensure accuracy of both demographic information and academic transcript information in the student information system and degree audit reporting system.

Perform other duties including, but not limited to, the following:

• Provide training regarding academic and graduation requirements, and the degree audit system, for students, faculty, and staff.
• Help to encode, test, and run all aspects of the degree audit.
• Assist with special projects to enhance the transfer and graduation experience for students.
  
  

Audit transfer evaluations, encoding, exceptions, etc. of worked performed by other Academic Credential Analysts and self to reduce mistakes. Maintain knowledge of programs used in the Registrar’s Office, and of related state and federal regulations.

Ancillary Duties

Assist with special projects and events (during or outside of regular work hours) and provide additional support to other areas of the Registrar’s Office as needed.

Salary Range

$44,000 - $50,000

Minimum Qualifications

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

• Bachelor's degree from a regionally accredited institution or international equivalent
• Willing and able to work occasional evening and/or weekend hours as necessary to complete position duties
• Demonstrated experience in a position that required attention to detail and/or auditing
• Experience with, or commitment to, relating to and serving diverse populations and learners
  
  

Preferred Qualifications

• Demonstrated excellent written and verbal communication skills
• Previous experience working in a college Registrar’s office working with UAchieve, Slate, or Banner systems
• Experience working in degree auditing and using degree audit reporting system software
• Previous experience working with transfer evaluation, official transcripts, and transfer students
• Previous experience working with diverse populations
  
  

Supplemental Information

Applicants must attach the following documents, in order to be considered for this position:

• a letter of intent (cover letter) detailing the extent to which you meet the minimum requirements and preferred qualifications for this position
• a current resume or CV
• an unofficial or official transcript showing degree conferred
• three professional references with current contact information within the on-line application or as an attachment; personal references will not count towards this requirement
  
  

Applications submitted without the required attachments/information listed above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until filled. Applications received by 3pm Thursday, October 3rd, 2024, will receive full consideration.

About Colorado State University Pueblo

Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small professor-to-student ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.

CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly-growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students. The University also seeks to provide a rich and diverse cultural environment that allows freedom of expression within a spirit of civility and mutual respect. The public service expected of all members of our community benefits our society--local and global--and builds our sense of citizenship.

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of Education, Engineering and Professional Studies houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report . CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:

• Medical Insurance and Prescription Drugs
• Dental Insurance
• Vision Insurance
• Flexible Benefit Plan
• Basic Term Life Insurance
• Voluntary Term Life and AD&D Insurance
• Long-Term Disability Insurance
• Employee Assistance Plan (EAP)
• Travel Accident Insurance
• Voluntary Critical Illness and Accident Insurance
• Wellness Incentive Program
• Annual & Sick Leave
• Retirement Plans
  
  

About Pueblo, Colorado

The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Human Resources at (719) 549-2441 or [email protected] .

In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.

Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.