Executive Assistant

Who We Are

Founded in 1986, Thomas Cuisine is an award-winning, privately held contract food service company. We advocate the healing power of whole foods and believe in preparing scratch-made cuisine fresh each day. Every Thomas Cuisine team member is an ambassador, carrying out our mission, reflecting our values, and building relationships while "doing the right thing".

Benefits

What’s in it for you

Full-time Roles Include

• Comprehensive medical, dental, and vision benefits with several plan options to choose from!
• Generous Paid Time Off and Paid Leave Programs.
• Employee referral program.
• Access to wellness initiatives, financial planning, mental health assistance, and more.
  
  

Wage range: $70,000+ annually, DOE

Your Impact

The Executive Assistant will provide comprehensive administrative and organizational support to the CEO and SVP of Operations. This key role requires a highly skilled professional who can anticipate needs, manage multiple priorities, and ensure the smooth operation of executive functions. The ideal candidate is resourceful, detail-oriented, and has excellent communication skills.

Key Responsibilities

• Executive Support: Provide day-to-day administrative support to the CEO and SVP of Operations, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication: Serve as a liaison between executives and internal/external stakeholders, handling confidential information with discretion and professionalism.
• Meeting Preparation: Prepare agendas, gather materials, and provide necessary follow-up for meetings, including board meetings, leadership team meetings, and client engagements.
• Project Management: Assist with special projects, coordinating tasks, tracking progress, and ensuring timely completion of initiatives as directed by the CEO and SVP of Operations.
• Document Management: Draft, review, and edit documents, contracts, presentations, and reports. Maintain organized files and ensure all materials are up-to-date.
• Event Coordination: Plan and execute internal and external events, including team meetings, client visits, and annual board meetings. Manage logistics and ensure successful outcomes.
• Office Management: Oversee general office operations, ordering supplies, managing vendor relationships, and ensuring a smooth office environment.
• Travel Coordination: Organize complex travel for the CEO and SVP of Operations, including flights, accommodations, transportation, and itineraries.
• Research: Conduct research on various topics and prepare briefings as required to assist executives in decision-making processes.
  
  

Requirements

• Bachelor’s degree or equivalent experience.
• Minimum of 5 years of experience providing executive-level support, preferably in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Highly organized with exceptional attention to detail.
• Ability to prioritize and manage multiple tasks under tight deadlines.
• Discretion and confidentiality in handling sensitive information.
• Strong problem-solving skills and a proactive approach to work.
• Experience managing travel arrangements and complex schedules.
• Ability to work independently as well as collaboratively with teams across the organization.
  
  

Our commitment to you

At Thomas Cuisine, we are dedicated to fostering a workplace that is diverse, equitable, inclusive, and where every individual feels a sense of belonging. We know that this commitment is an ongoing journey, and we will strive to improve and adapt as we grow. Our DEIB commitment is not just a statement but a living part of our company culture.

REAL Food | Genuine Service | Enduring Relationships