Executive Assistant

Reporting directly to the CFO, this role works independently performing a wide range of complex and confidential administrative support duties. Requires excellent communication and interpersonal skills to effectively provide information and service to a wide range of internal and external contacts. Exceptional attention to detail, outstanding problem-solving skill, and a strong sense of trust.

Typical Duties

• Executive Administrative Support: Provides wide range of complex office administration and support and assisting with everyday business responsibilities. Work is generally of a critical or confidential nature.
• Management of complex calendar(s) in Outlook to include high-level, confidential meetings.
• Use of strong organizational skills to aid others in being more productive. Analyzes problems, determines approach, compiles data and prepares recommendations.
• Purchases and maintains inventory of supplies for office.
• Creates and maintains filing system(s).
• Responds to phone calls, physical mail and e-mail messages; may handle wide-range information dissemination.
• Company Communications: Author, review and distribute company-wide announcements and handle sensitive, confidential correspondence and communications (portals, voicemails, texts, faxes, emails, and documents). Contacts company personnel at all organizational levels to gather and communicate information. Partners with internal Communication team to ensure consistency of Company messaging.
• Events & Meeting Planning: Manage all engagement arrangements and logistics for conference space, security, and catering.
• Organizing, managing, tracking and communicating project deadlines for the department in order to ensure deadlines are successfully met.
• Expenses & Travel Management: Book and manage complex global travel arrangements including changes and cancellations, and create, track and submit expense reports.
• Organizational Development: Assist with team building initiatives and overall support of organizational change, morale, rewards, and training.
• Coordinating department meetings, events, and conferences. Arranging conference calls, video conferences or data conferences, occasionally involving a global audience.
• Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates.
• May assist in training, scheduling, and distributing work for contract staff.
• Contribute to team effort by accomplishing related duties and supporting team goals, as requested.
  

Requirements

Education and Experience:

• College degree preferred and 5+ years supporting a senior level executive, or an equivalent of education plus experience in an office environment.
  
  

Skills

• Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion. Position continually requires demonstrated poise, tact and diplomacy.
• Reaches appropriate resolution in varied or sensitive situations that requires gaining the cooperation of others without damaging internal or external relationships.
• Ability to prioritize complex calendar schedules in an ever-changing environment, often with little direction.
• In-depth knowledge of business language, grammar, spelling and punctuation with ability to develop concise and exceptional written communications.
• Shows understanding of how business and department processes interconnect within organization and among business divisions. Careful consideration of different dimensions (cross-functional, global, short and long-term goals) to develop optimal solutions.
• Knowledge in creating an effective workflow.
• Ability to adapt in a fast-paced, complex environment, utilize excellent organizational skills and be innovative and creative in work responsibilities.
• Advanced computer skills including Word, Excel, PowerPoint and Outlook.
• Demonstrated accuracy and thoroughness of work, monitors own work to ensure quality.
• Use professional concepts in accordance with company objectives to solve complex problems in creative and effective ways.
  
  

Fortive Corporation Overview

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

Fortive: For you, for us, for growth.

Tektronix, a wholly owned subsidiary of Fortive Corporation, is a place where people are challenged to explore the boundaries of what’s possible, bringing the digital future one step closer every day. Through precision-engineered measurement solutions, we work with our customers to eliminate the barriers between inspiration and realization of world-changing technologies. We believe that cultivating a deeper sense of loyalty and belonging is key to how we attract and retain our best people. This reality inspires our Inclusion & Diversity vision, We Are More Together, and guides our approach as we all work toward creating great places where our teams work and thrive. Realize your true potential at Tektronix – join us in revolutionizing a better tomorrow! We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [email protected].

This position is also eligible for bonus as part of the total compensation package.