Construction Project Coordinator

This position has a combined role that includes project administration/accounting and project coordination.

The project analyst role will support project accounting and administrative functions on projects and act as a back up for the Lead Project Analyst.

The project coordinator role will manage the planning, procurement, and installation of furniture, signage, art work and non-medical equipment items for capital projects. This position also manages assigned design/construction projects. Primarily these projects will include transition planning and reconfigurations and smaller renovations, and remodels. This position is responsible for developing, maintaining and upholding enterprise furniture and signage standards.

Responsibilities

Technical Coordination

• Supports project assistant functions including but not limited to the entering of budgets, processing on contracts, purchase orders, change orders, pay application, invoices, document control and monthly project financial reconciliation.
• Supports the project managers for all project administration.
• Develops and updates furniture, signage, art work and non-medical equipment budgets trough the various stages of the project.
• Works with contracted furniture dealers to develop furniture plans in conjunction with the design process, ensuring timely input to the building design, compliance with established budget, and concurrence of user groups.
• Develops a schedule for procurement of furniture and non-medical equipment, as well as develops and processes requisitions on schedule to meet planned completion dates.
  
  
  

Process Execution

• Manages the receipt and installation of all furniture and non-medical equipment items.
• Works with signage, art work and non-medical equipment vendors to develop plans in conjunction with the design process ensuring timely input to the building design, compliance with established budget and concurrence of user groups.
• Provides project leadership by directing project teams, architects and contractor activities.
• Interacts positively with facilities personnel, administration, medical staff members, department managers, vendors, and other outside agencies.
• Monitors contractors' and vendors' work for compliance with contract requirements, regulatory requirements, and organizational safety policies and procedures.
• Interacts with facility services, administration, medical staff members, department managers, vendors and outside agencies to promote successful completion and documentation of projects. This includes interfacing with architects, contractors, vendors and other outside consultants on a regular basis.
• Develops and maintains organizational furniture, signage, art work and non-medical equipment standards.
• Manages small capital projects as assigned including but not limited to transitional planning, reconfigurations and renovations.
• Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards.
  
  
  

Complaince/Safety

• Responsible for reporting any safety-related incident in a timely fashion through the Midas/RDE tool; attends all safety-related training programs; performs work in a safe manner; monitors work environment for possible safety issues and ensures others are also performing work in a safe manner.
• Stays current and complies with state and federal regulations/statutes and company policies that impact the employee's area of responsibility.
• If required for the position, ensures all certifications and/or licenses are up-to-date and valid prior to expiration dates.
• Completes all company mandatory modules and required job-specific training in the specified time frame.
  
  
  

Qualifications

Education

High School Diploma or (GED) - Required

Bachelor Degree in a relevant field of study or a minimum of 5 years of equivalent experience - Preferred

Certification & Licensures

Experience

Minimum 3 years experience in the construction field - Required

Knowledge in project management/administration in a construction healthcare environment - Preferred

Excellent verbal and written communication and problem solving skills, as well as ability to maintain confidentiality - Required

Ability to work independently in a fast-paced environment with multiple projects and deadlines - Required

Working knowledge of personal software packages to create and generate reports and spreadsheets, as well as effectively build and track large-scale project plans - Required

Knowledge and experience in planning and procurement of furniture - Preferred

Ability to read and understand construction documents, specifications and related contract documents and regulatory requirements - Preferred