Administrative Assistant Senior supporting Executives

Job Overview

We are seeking a skilled and proactive Senior Administrative Assistant to provide pivotal support to our VP of Design, Rentals, and two Senior Directors of Experience Design. This role offers a unique opportunity to engage across various departments in a dynamic, fast-paced environment, making it ideal for individuals who thrive on multitasking and organization.

Key Responsibilities

• Oversee complex scheduling and calendar management for multiple leaders across various time zones.
• Prioritize and address numerous requests and incoming information with the appropriate level of urgency.
• Collaborate with senior leadership to ensure alignment of schedules with organizational priorities.
• Coordinate travel arrangements and manage expense report submissions.
• Assist in the planning and logistics for meetings, including drafting agendas and compiling presentation materials.
• Organize details for departmental meetings and events, as well as team morale-building activities.
• Perform various administrative duties, such as research, filing, and handling miscellaneous responsibilities.
• Maintain effective communication and relationships across all departments and teams.
• Manage small to medium-sized projects as required.
  
  

Required Skills

• A minimum of 4 years’ experience supporting multiple executives in a high-tech or start-up environment.
• Strong attention to detail, with exceptional organizational capabilities.
• Advanced proficiency in Slack, Microsoft Office (Outlook, Excel, PowerPoint, Word), and G Suite (Sheets, Docs, Forms, Slides).
• Excellent verbal and written communication skills, complemented by a friendly demeanor.
• Proactive problem-solving skills, with the ability to anticipate needs effectively.
• Flexibility to adapt to changes and manage ambiguity in a high-pressure environment.
• Ability to multitask and work independently while prioritizing tasks efficiently.
  
  

Qualifications

• High level of integrity and professionalism, particularly when handling confidential information.
• Must be readily accessible and proficient in using technology to enhance efficiency, especially in asynchronous work settings.
• Willingness to travel up to 25% annually.
• Availability during core hours of 8 am - 3 pm PDT is highly desired.
  
  

Career Growth Opportunities

This position not only provides a profound platform for skill enhancement but also encourages the development and implementation of efficient processes that will benefit both the executives and the broader team. As you contribute to small to medium-sized projects, you will pave your way for further professional development within our organization.

Company Culture And Values

At the Association of South Bay Surgeons, we pride ourselves on our commitment to compassionate patient-centered care. We strive to create a collaborative work atmosphere that fosters initiative and encourages teamwork, ensuring our employees feel valued and supported in their roles.

Compensation And Benefits

• Competitive hourly pay range of \(34.30 - \)54.70, specific to California, Colorado, Connecticut, Nevada, New York, and Washington. Actual amounts may vary based on experience, performance, and location.
• In addition to a competitive salary, this role is eligible for equity awards.
• Comprehensive benefits including dental, health, and vision insurance, along with paid time off and parental leave.
  
  

Employment Type: Part-Time