PROGRAM ASSISTANT II.

Department Information

This position is open to Colorado state residents only.

This recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months .

CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020)

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.

Why I love My Job at CDPS

At CDPS we nurture an employee-centric centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Click here to learn why CDPS employees love their jobs

Careers With a Purpose

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

U Nmatched Benefits

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
• State contribution into Health Savings Account when enrolled in HDHP.
• Job protected medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) .
• Paid medical leave benefits provided by the State of Colorado.
• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA for details.
• CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave and four annual wellness days.
• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
• Credit Union of Colorado membership eligibility.
  
  

To learn more about State of Colorado Benefits, please visit State of Colorado Benefits

Description Of Job

DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT

This position is located within the Division of Homeland Security and Emergency Management (DHSEM). The Division of Homeland Security and Emergency Management (DHSEM) is a dynamic and diverse team that is committed to developing, administering and coordinating comprehensive and integrated statewide emergency management and homeland security programs. The Division’s work ensures the safety and security of Colorado and its infrastructure through unity of effort with local, tribal, state, federal, private, and nongovernmental partners.

Our Mission: To lead and support Colorado's effort to prevent, protect, mitigate, respond to and recover from all-hazards events.

Our Vision: A prepared, safe and resilient Colorado!

Our Core Values: Service, Teamwork, Respect, Integrity, Vision and Excellence.

Our Guiding Principles: Results-Focused, Innovative, Service-Oriented and Employee-Centric.

Our Mission Is Accomplished Through a Comprehensive And Coordinated Program Of Mitigating Hazards, Preparing For Emergencies, Preventing Terrorist Attacks And Other Criminal Activity, Coordinating Resources For Response To a Disaster And Supporting Subsequent Recovery Efforts. The Division Also Serves As The Conduit For State And Federal Funding To Prepare For And Recover From All Hazard Events. The Division Accomplishes Its Mission Through The Following Offices

• Director's Office
• Office of Emergency Management
• Office of Grants Management (Formerly Office of Preparedness)
• Office of Security and Prevention (CIAC)
• Office of Public Safety Communications (OPSC).
  
  

About The Work Unit

The Watch Center component operates 24/7 and supports CDPS leadership as well as other partners with overall situational awareness and real time information collection, dissemination and analysis during a critical incident affecting Colorado and is the main point of intake and notification of incidents, and emerging threats for the Department, and petitions for Extreme Risk Protection Orders (ERPO). The goal is to maintain situational awareness of any event or incident—either natural or man-made—that may require a state response or be of interest to state-level leadership. Assigned analysts also provide tactical support for local partners upon request.

Safe2Tell Colorado is a school safety prevention program administered by the Colorado Attorney General's Office. Safe2Tell tips are received from across Colorado and sometimes the nation. Tips are received via phone, web, or mobile app and are anonymous. Anonymity of the tipster is protected by statute. The tips are disseminated to schools and law enforcement by CDPS DHSEM Analysts. Safe2Tell operations are 24/7.

All Threats Intelligence Unit: is responsible for the receipt, review, analysis and dissemination of threat and hazard related information and intelligence. The unit produces reports for law enforcement and non-law enforcement personnel for the purpose of information sharing on criminal acts, acts of terrorism or terrorism threats.

The Colorado Preventing Targeted Violence (CO-PTV) Program is a multidisciplinary public health informed approach to targeted violence prevention that works to equip communities with the tools to prevent targeted violence through awareness and education, building trusted partnership, and providing continued support to assist in local prevention efforts.

The infrastructure protection and cyber-security programs promote greater resiliency of government, non-government, and private-sector facilities, systems, assets, and employees through an array of prevention, protection, mitigation, response and recovery strategies designed to deter, delay, detect and defend against human threats and technological hazards, while reducing the impact of natural hazards. The programs also provide a range of technical assistance to enhance their security posture and preparedness against all-hazards. Through the development and maintaining of public-private partnerships and ongoing support of state government agencies, the programs aims to expand information sharing opportunities, enhance data collection and threat reporting to produce actionable intelligence, provide training and awareness, and adopt a layered, defense-in-depth strategy to assure the resiliency of Colorado communities and Colorado state government infrastructure. Under the CIAC’s Infrastructure Protection program, The Whole of State initiative for critical infrastructure allows the State of Colorado to actively maintain an inventory of critical infrastructure nodes and facilities in the state, and maintain a database of this inventory that is utilized by numerous emergency management officials during significant emergency events. Cybersecurity analysts support Colorado’s Whole of State cybersecurity effort to make Colorado the most resilient state against cyber-attacks across several areas of focus. Specifically, the Cyber Team works to identify and investigate emergency threats and vulnerabilities to the SLTT, critical infrastructure and private sector communities; provides timely, accurate, and actionable information; supports the sharing of best practices within and between sectors with regards to enhancing cyber protections; and offers technical assistance and coordination support specific to cyber assessment support, incident response support, and cyber program maturity growth.

About The Position

This position provides administrative support to the Office of Prevention and Security (Colorado Information Analysis Center (CIAC)) and the Director of the Division of Homeland Security and Emergency Management as necessary.

Duties Include (but Are Not Limited To)

Administrative Support and Coordination

Provides administrative support to the Office of Prevention and Security (Colorado Information Analysis Center (CIAC)) and DHSEM Division Director and other offices within the division as necessary. Greet and assist onsite visitors and CIAC Staff. Frequently interacts with staff and partners in the CIAC to enhance customer service to internal and external stakeholders. Provides professional and welcoming customer service-oriented behaviors and administrative and technical support as needs arise. Performs data entry and manages calendar invites and assists with hosting meetings, setup and provides refreshments as needed. Develops and implements procedures to keep the storage room and supply cabinets organized and well maintained; and ensures proper operation of common office equipment such as copiers, and shredders. Maintain Fleet/Pool Car for the CIAC to include scheduling maintenance and keeping records up to date. Perform notary duties for the CIAC as they arise. Know, understand and implement policies and procedures for the division. Due to access to HR-related information and processes, this position requires discretion and maintenance of confidentiality when appropriate.

Purchasing and Procurement

Orders operating supplies and services by coding and entering CORE transactions/requisitions and ensures office equipment is properly maintained. Forecasts operating budget by gathering and analyzing historical data to determine future budget allocations. Monitors spending. Verifies and maintains account receivable and account payable transactions. Reconciles operating budget and documents grant expenditures if applicable. Maintains precise accountability of all financial transactions and keeps the Director and Division Budget Director appraised of budget matters. Conducts inventory of supplies and orders supplies as necessary to ensure continuity of operations.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

To be considered for this position, you must meet the following criteria for consideration.

Experience

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

Five (5) years of relevant experience in an occupation related to the work with activities that include customer service, data entry, ordering supplies, inventory.

OR

Education And Experience

A combination of related education (Associate's degree or Bachelor's degree) and related experience with activities that include customer service, data entry, ordering supplies, inventory equal to five (5) years.

Required Competencies And Skills

• Must possess a high level of accuracy and attention to detail
• Demonstrated strong critical thinking skills.
• Ability to make independent decisions within a broad procedural framework.
• Ability to multi-task and meet short-term deadlines.
• Strong organizational and follow up skills.
• Self-sufficient, highly motivated with desire to learn new skills.
• Ability to thrive in a fast-paced, team oriented work environment with consistency, flexibility, and reliability
• Clear verbal communication, written communication, and reading comprehension
  
  

Preferred Qualifications (not Required)

• Experience with Colorado Operations Resource Engine (CORE)
• Experience with State Fiscal and Procurement Rules and Policies
• Experience working with state government directors and managers
• Advance skills using Google to include Google Workspace (Gmail, Calendar, Docs, Drive, Meet, Chat)
• Advanced skills in Microsoft Office (Word, Excel)
  
  

CONDITIONS OF EMPLOYMENT

• Requires successful completion of an extensive background investigation including reference checks, a polygraph examination, and fingerprint based criminal background check.
• A valid driver's license required, in lieu of a driver license, must be able to independently complete any travel required for the position.
• Must be a resident of Colorado.
  
  

WORK ENVIRONMENT

Hybrid role

Monday - Friday (5-8hours days), 3 days in office, 2 days remote

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

ADA ACCOMMODATIONS ASSISTANCE AND QUESTIONS

The Americans with Disabilities Act (ADA) is a federal civil rights law that protects people with physical and mental disabilities and allows them the opportunity for employment with or without a reasonable accommodation. Please direct questions and requests for reasonable accommodations to [email protected]

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

EQUITY, DIVERSITY AND INCLUSION

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
• Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive. Each answer (1-4) should be no longer than one page.
• Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
• Application Tips: For an overview of State of Colorado application process and application tips, please view this video .
• Resumes, Cover Letters, or other documents submitted: Will Not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
• Comparative Analysis: Will include astructured application review by a panel of SMEs.