Personal Assistant to the CEO & Project Coordinator

Blue Bird (NASDAQ: BLBD) is recognized as a technology leader and innovator of school buses since its founding in 1927. Our dedicated team members design, engineer and manufacture school buses with a singular focus on safety, reliability, and durability. School buses carry the most precious cargo in the world – 25 million children twice a day – making them the most trusted mode of student transportation. The company is the proven leader in low- and zero-emission school buses with more than 20,000 propane, natural gas, and electric powered buses in operation today. Blue Bird is transforming the student transportation industry through cleaner energy solutions. For more information on Blue Bird's complete product and service portfolio, visit www.blue-bird.com.

Job Summary

We are seeking a highly capable Personal Assistant and Project Coordinator to enhance the performance of CEO. In this role, you will assist with a variety of administrative and leadership duties including managing email and mail correspondence, coordinating and scheduling Board meetings, coordinating CEO travel and being the face of the company for public facing events. You may also assist with invoicing, updating files, making travel arrangements, and coordinating catering or other employee engagement activities as assigned.

This role will work to nurture a transparent and compassionate workplace and uphold the values of diversity, equity and inclusion.

Essential Duties And Responsibilities

• Master Scheduler
• Expertly coordinate and manage appointments and schedules for the CEO as well as coordinating his/her daily calendar and time management activities
• Administrative Maestro
• Scan, file, and meticulously organize important documents and records, maintaining a seamless information flow for the CEO
• Manage the CEO’s workflow including delegation of authority
• Provide vital administrative support for the CEO including adept email management and work flow for signature management
• Schedule meetings as needed and keeping the CEO’s calendar and invitations up-to-date
• Travel Maestro
• Plan and schedule travel arrangements, ensuring seamless journeys for the CEO with meticulous attention to detail.
• Manage Expense processing for the CEO
• Communication Virtuoso
• Handle phone calls, messages, and correspondence on behalf of the CEO, maintaining professionalism and discretion
• Project Management | Strategic Support
• Coordinate and support special projects as assigned such as Board travel, Dealer events and public facing activities
• Interface with the Board, their designees and ensure smooth arrangements for Board Meetings and calls
  

Knowledge, Skills And Abilities

• Excellent interpersonal & communications skills and be able to multi-task;
• Strong organizational, critical thinking, and interpersonal skills;
• Excellent and accurate keyboarding and document and information management skills;
• Can handle confidential and sensitive information with discretion and grace;
• Ability to plan, prioritize, problem solve, and thrive in a fast-paced environment;
• Must use time well, be punctual, dependable, and self-sufficient;
• Strong collaboration, communication, and customer service abilities;
• Comfortable exercising independent judgment based on best practices;
• Proficient at: Microsoft Office; Zoom; Concur and other office programs/software;
• Experience working in a fast-paced work environment;
• A willingness to learn.
• Ability to travel occasionally.
• Ability to coordinate, host and manage off site and after-hour events.
  
  

EDUCATION AND EXPEREINCE

• High school diploma / Associate Degree preferred;
• Minimum of one (10) years of experience in an administrative support role at least 5 with one company.
  
  

WE VALUE

• Ability to anticipate and understand customer needs and provide guidance;
• Excellent interpersonal and customer relationship skills to handle difficult and sensitive matters;
• Strong project management skills. Exposure to difficult or complex projects a plus;
• Ability to influence stakeholders;
• Effective communication and ability to communicate complex details in a clear manner;
• Working in a collaborative team and balancing the needs of individual stakeholders while delivering corporate objectives.
  
  

INCLUDES

• Continued Professional Development;
• Benefits including medical, dental and eye insurance, 14 paid holidays, vacation time and 401k with match.
• The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  
  

Blue Bird’s winning culture is fueled by our ability to respect, encourage, celebrate and embrace the unique perspectives of all of our employees. We are proud to be an Equal Opportunity and Affirmative Action employer who is committed to providing all of our employees with a work environment free of discrimination or harassment. We base our employment decisions on business needs, job requirements and individual qualifications, without regard to race, color, national, social or ethnic origin, religion, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital status, past or present military service, or any other status protected by the laws or regulations in the locations where we operate.

Candidates for this position must be legally authorized to work in the United States and will be required to provide proof of employment eligibility at the time of hire.