Academic Coordinator
Abacus Service Corporation
Date: 2 weeks ago
City: Providence, RI
Contract type: Contractor
JOB ID: 2225 (Open Positions - 1 )
Must Have
LOCATION INFORMATION
121 South Main Street (Main Campus)
121 South Main Street
Providence Rhode Island 02903
Job Summary
Under the academic manage...
Job Description
Under the academic manager's supervision, assists in the coordination of all aspects of administration for full-time, adjunct, and affiliated faculty members. Prepares and submits travel expense reports upon completion of trip, based on university policy and procedures. Initiates transactions for purchases and processes faculty reimbursements, including course expenses. Provides calendaring support for faculty leadership within the department (Chairs and Center Directors). Provides administrative support for Curriculum Committee, Doctoral Exam Committee, Seminar/Social Committee, and ad hoc committees including meeting minutes and follow-up. Coordinates administrative core sponsored events on a continual and ad hoc basis. Secures resources, venues, catering, and facilities logistics, following hospitality guidelines. Circulates event invitations, announcements, and surveys. Acts as the contact for event queries and expense management. Complete
associated reimbursements and track transactions. Completes all post-event duties (clean-ups, breakdowns, reconciliations, i.e.). Supports admissions process.
PART TIME POSITION - 100% ONSITE
20-25 hours per week
Type of experience needed?
Administrative: calendar management, verbal and written communication, scheduling meetings, taking minutes, expense reimbursement, event coordination
Number of years of experience needed?
2-3
Minimum education requirement
High school, but associate or bachelor's preferred
Are there any specific tools the resource will need to know how to use?
Microsoft Office Suite, experience with Workday and Google suite a plus
Provide the TOP 3 "must have” skills?
Calendar management, verbal/written communication, multitasking
Which skills are "nice to haves”?
Event coordination, minute-taking, expense reimbursement, project coordination
Documents
No Attachments are added yet
- Company Name
- Brown University
- Experience
- 0 - 99 Years
- Job Site
- Onsite
- Organization Unit
- Job Category
- Administrative & Office
- Date Range
- Oct 28, 2024 - Dec 20, 2024
- Program Team
- NA
- Hiring Team
- NA
- Hire Type
- Contractor
- Contract Type
- Contract Only
- Pay Type
- Hourly
- Standard Hours Per Week
- 25.00
- Timesheet Approvers
- NA
- Expense Approver
- NA
- Pay Group
- WKSUS
- Exemption Status
- Non-Exempt
Must Have
LOCATION INFORMATION
121 South Main Street (Main Campus)
121 South Main Street
Providence Rhode Island 02903
Job Summary
Under the academic manage...
Job Description
Under the academic manager's supervision, assists in the coordination of all aspects of administration for full-time, adjunct, and affiliated faculty members. Prepares and submits travel expense reports upon completion of trip, based on university policy and procedures. Initiates transactions for purchases and processes faculty reimbursements, including course expenses. Provides calendaring support for faculty leadership within the department (Chairs and Center Directors). Provides administrative support for Curriculum Committee, Doctoral Exam Committee, Seminar/Social Committee, and ad hoc committees including meeting minutes and follow-up. Coordinates administrative core sponsored events on a continual and ad hoc basis. Secures resources, venues, catering, and facilities logistics, following hospitality guidelines. Circulates event invitations, announcements, and surveys. Acts as the contact for event queries and expense management. Complete
associated reimbursements and track transactions. Completes all post-event duties (clean-ups, breakdowns, reconciliations, i.e.). Supports admissions process.
PART TIME POSITION - 100% ONSITE
20-25 hours per week
Type of experience needed?
Administrative: calendar management, verbal and written communication, scheduling meetings, taking minutes, expense reimbursement, event coordination
Number of years of experience needed?
2-3
Minimum education requirement
High school, but associate or bachelor's preferred
Are there any specific tools the resource will need to know how to use?
Microsoft Office Suite, experience with Workday and Google suite a plus
Provide the TOP 3 "must have” skills?
Calendar management, verbal/written communication, multitasking
Which skills are "nice to haves”?
Event coordination, minute-taking, expense reimbursement, project coordination
Documents
No Attachments are added yet
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