Assistant Admin
Umanist Staffing
Date: 2 weeks ago
City: Indianapolis, IN
Contract type: Full time
Job Overview
We are seeking a dedicated Contractor Administrative Assistant to join our dynamic agency. In this pivotal role, you will be the first point of contact for our clients and staff, ensuring seamless communication and efficient administrative operations. Your exceptional customer service skills and organizational prowess will contribute significantly to our agency’s success.
Key Responsibilities
This role offers the potential for professional advancement, with opportunities to assist in event planning and gain valuable experience in procurement and conference center reservations. Your skills and interests could lead to expanded responsibilities within our organization.
Company Culture And Values
Our agency takes pride in fostering a collaborative and supportive work environment where teamwork and professionalism are paramount. We value diversity and inclusion, and we are committed to providing exceptional service in every interaction.
Networking And Professional Opportunities
By joining our agency, you will have access to a robust professional network, allowing you to connect with other talented individuals and enhance your career development through collaboration and skill-sharing.
Compensation And Benefits
We are seeking a dedicated Contractor Administrative Assistant to join our dynamic agency. In this pivotal role, you will be the first point of contact for our clients and staff, ensuring seamless communication and efficient administrative operations. Your exceptional customer service skills and organizational prowess will contribute significantly to our agency’s success.
Key Responsibilities
- Manage the main agency phone line with professionalism, ensuring calls are directed to the appropriate personnel or department.
- Regularly monitor the administrative email inbox for voicemail messages and promptly forward them to relevant staff members.
- Provide a warm welcome to guests and visitors, assisting them as needed and directing them to the correct staff or department.
- Maintain and update a comprehensive contact listing for the agency, ensuring accuracy and accessibility for all administrative staff.
- Notify relevant contacts about incoming package deliveries from courier services.
- Ensure all three copy rooms are well-stocked with necessary supplies and maintain the functionality of copy machines.
- Digitize old paper files by scanning them into our electronic document management system.
- Validate parking tickets through the designated online system when necessary.
- Submit maintenance requests via the online portal for any reported issues within our agency.
- Manage and update conference room reservations for the agency using Outlook Calendar.
- Exemplary customer service and communication skills.
- Strong organizational capabilities and meticulous attention to detail.
- Proficiency in Microsoft Teams and Outlook Calendar.
- Ability to collaborate effectively within a team-oriented environment.
- Familiarity with office equipment and the process of submitting maintenance requests.
- Previous experience in administrative support or customer service roles is preferred.
- Competence in utilizing office software and tools efficiently.
- A high school diploma or equivalent is required, with additional administrative certifications being advantageous.
This role offers the potential for professional advancement, with opportunities to assist in event planning and gain valuable experience in procurement and conference center reservations. Your skills and interests could lead to expanded responsibilities within our organization.
Company Culture And Values
Our agency takes pride in fostering a collaborative and supportive work environment where teamwork and professionalism are paramount. We value diversity and inclusion, and we are committed to providing exceptional service in every interaction.
Networking And Professional Opportunities
By joining our agency, you will have access to a robust professional network, allowing you to connect with other talented individuals and enhance your career development through collaboration and skill-sharing.
Compensation And Benefits
- Competitive hourly wage commensurate with experience.
- Flexible working hours tailored to support work-life balance.
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